Administrative Officer 1

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 60,000 - 80,000; Full time

Job summary

Join a forward-thinking organization as an Administrative Officer 1, where your leadership and management skills will shine. This role involves overseeing a large contract management program, ensuring compliance, and managing budgets while working in a dynamic environment. You will have the opportunity to work part-time from home and contribute to vital programs that serve the citizens of Pennsylvania. If you are ready to take the next step in your career and make a meaningful impact, this position offers a chance to grow and excel in a supportive and inclusive workplace.

Qualifications

• Two years of experience in office management or staff work.
• Bachelor's degree or equivalent combination of experience and training.

Responsibilities

• Manage contract compliance and oversee clerical staff.
• Administer software usage and manage departmental policies.

Skills

Leadership Skills

Office Management

Contract Management

Budget Management

Education

Bachelor's Degree

Tools

Software for Contract Management

Job description

Do you possess exceptional leadership skills and thrive in a fast-paced environment in which you must effectively prioritize duties? If so, the Department of Transportation (DOT) invites you to apply and join our team as an Administrative Officer 1! This specialized career path serves as the Contract Manager for Driver and Vehicle Services’ (DVS) Business Partner Programs, providing management and oversight of these programs and ensuring contract compliance. If you are ready to take the next step in your profession, we look forward to meeting you!

As an Administrative Officer 1, you will be responsible for a large contract management program, which includes contracts with agents in other states, ensuring compliance, and overseeing clerical staff. You will receive, review, and either approve or reject Third-Party CDL Skills and Non CDL Testing Services Agreements, in addition to administering usage of software used in the day-to-day operation of the unit, managing contract workflow, and coordinating complex procurements for the organization. Within this role you will also manage the organization's budget, select contractors, and manage departmental policies and procedures.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• This position may be eligible for alternate work schedule (AWS).
• Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience in varied office management or staff work; and bachelor's degree; or
• Any equivalent combination of experience and training.

Additional Requirements:

• You must possess a valid class C driver's license.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at [e-mail].

Telecommunications Relay Service (TRS):

711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.