Administrative Officer 1

State of Alaska; Juneau (AK); Hybrid; USD 54,000 - 72,000; Full time

Benefits offered by this job

Hybrid work schedule

Remote work up to 2 days/week

Job summary

State of Alaska is seeking an Administrative Officer 1 to support a large organization with financial and procurement responsibilities in Juneau. The role involves guiding personnel actions, collaborating to manage roughly 100 positions, and backing up a peer Administrative Officer 1 as needed.

The position emphasizes strong administrative expertise to support the Commissioner’s Office and IT section while providing hybrid work options after probation. Alaska residency is required for applicants.

Qualifications

• Customer service excellence; internal and external clients.
• Self-management with initiative and timely completion of tasks.
• Proficiency with computers, software, databases, and automated systems.

Responsibilities

• Support over 200 employees and a $44 million budget through financial management.
• Lead procurement efforts to ensure teams have tools and resources.
• Guide staff through personnel actions and foster a positive workplace.
• Collaborate with another Administrative Officer 1 to manage ~100 positions and provide backup support.
• Contribute to high-impact areas such as the Commissioner’s Office and IT section.

Skills

Customer Service

Self-Management

Computer Skills

Job description

Job Description

Administrative Officer 1 (PCN 161009) is open to Alaskan Residents only.

Are you ready to make a real difference behind the scenes of public health?

What You Will Be Doing: In this role, you will have the ability to:

• Play a key role in supporting over 200 employees and a $44 million budget through effective financial management.


• Lead procurement efforts to ensure teams have the tools and resources they need to succeed.


• Guide and support staff through personnel actions, helping foster a positive and efficient workplace.


• Collaborate with another Administrative Officer 1 to manage approximately 100 positions each and provide backup support as needed.


• Contribute to the success of high-impact areas like the Commissioner’s Office and IT section through your strong administrative expertise.

Mission and Values/Culture: Our mission is simple and powerful: to advance the health, well-being, and independence of Alaskans. In this role, you’ll turn that mission into action by guiding the resources that make lifesaving programs possible.

Benefits of Joining Our Team: You’ll be part of a collaborative, forward-thinking group that values input and innovation. Expect a workplace where your contributions are recognized, your professional development is encouraged, and your career can flourish.

After completing the probationary period, employees are eligible for a hybrid work schedule, with the option to work remotely for up to two days per week.

The Working Environment You Can Expect: We are centrally located in beautiful downtown Juneau, close to shopping, dining, hiking trails, and the waterfront. This position is located on the 1st floor of the Alaska Office Building.

Who We Are Looking For

We are interested in candidates who possess some or all of the following position-specific competencies:

• Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.


• Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.


• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.

Special Notice

• Alaska Procurement Officer Certification, Level I


• Valid driver's license preferred

To view the general description and example of duties for this job class, please go to the following link and search Administrative Officer 1: https://www.governmentjobs.com/careers/Alaska/classspecs

Minimum Qualifications

Competency-Based Minimum Qualifications Instructions: This job class uses competency-based minimum qualifications. Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Any combination of education and/or experience that provides the applicant with competencies in:

• Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.


• Analytical Thinking/Problem Solving: Uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.


• Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.


• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Equivalent to those typically gained by: Any combination of preparatory post-secondary education and/or experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.

Special Note: “Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

Additional Required Information

At the time of the interview, please provide the following:

• Three (3) professional references whom we may contact by phone, one (1) of whom must be your current or most recent supervisor, if not already provided in the application.


• Current performance evaluation, if available.


• A copy of academic transcripts (unofficial is okay; please ensure that the institution name/URL is listed on the transcripts) is used to support that you meet the minimum qualification competencies.

Please read the information below carefully. This applies to your application submission.

EDUCATION: To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION: If education is completed in a foreign college or university, it may be used to meet the above requirements, if applicable. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. The omission of the required documentation listed will result in an incomplete application, and you will not receive further consideration.

WORK EXPERIENCE: When using work experience not documented in your application, please provide the employer's name, job title, employment dates, and whether you worked full-time or part-time. Applications will be reviewed to determine if the responses are supported and if minimum qualifications are met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position you are applying for. If you have currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as minimum qualifications require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application, this may cause the processing of your application for consideration to be delayed. NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application. The State of Alaska does not provide VISA Employer sponsorships.

MULTIPLE VACANCIES: This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodations, auxiliary aids, or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal‑opportunity employer.

Contact Information

For specific information about the position, feel free to contact the hiring manager at: Ashleigh Rich / Administrative Officer 2. Phone: [phone]. Email: [e-mail].

Phone [phone] (Statewide toll-free number). [phone] (Juneau and out-of-state callers).