Administrative Officer 1 (PCN 161009)

State of Alaska; Juneau (AK); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work schedule after probation

Remote work up to 2 days per week

Job summary

State of Alaska in Juneau, AK seeks an Administrative Officer 1 to support a large staff and a multi-million dollar budget. You will manage procurement, personnel actions, and cross-team coordination to maintain efficient operations.

The role emphasizes strong administrative competencies, financial stewardship, and the ability to work across departments. After probation, a hybrid work schedule with up to two remote days per week is available.

Qualifications

• Experience supporting government operations or large teams is preferred.
• Ability to interpret and apply policies and procedures.
• Strong organizational and record-keeping skills.

Responsibilities

• Play a key role in supporting over 200 employees and a $44 million budget through effective financial management.
• Lead procurement efforts to ensure teams have the tools and resources they need to succeed.
• Guide and support staff through personnel actions, helping foster a positive and efficient workplace.
• Collaborate with another Administrative Officer 1 to manage approximately 100 positions each and provide backup support as needed.
• Contribute to the success of high-impact areas like the Commissioner’s Office and IT section through your strong administrative expertise.

Skills

Customer Service

Self-Management

Computer Skills

Education

Post-secondary education/experience

Tools

Office software

Job description

Administrative Officer 1 (PCN 161009) in Juneau, AK

We’d be delighted to have you join our team.

This position is open to Alaskan Residents only.

Are you ready to make a real difference behind the scenes of public health?

What You Will Be Doing:

In this role, you will have the ability to:

• Play a key role in supporting over 200 employees and a $44 million budget through effective financial management.
• Lead procurement efforts to ensure teams have the tools and resources they need to succeed.
• Guide and support staff through personnel actions, helping foster a positive and efficient workplace.
• Collaborate with another Administrative Officer 1 to manage approximately 100 positions each and provide backup support as needed.
• Contribute to the success of high-impact areas like the Commissioner’s Office and IT section through your strong administrative expertise.

Mission and Values/Culture:

Our mission is simple and powerful: to advance the health, well-being, and independence of Alaskans. In this role, you’ll turn that mission into action by guiding the resources that make lifesaving programs possible.

Benefits of Joining Our Team:

You’ll be part of a collaborative, forward-thinking group that values input and innovation. Expect a workplace where your contributions are recognized, your professional development is encouraged, and your career can flourish.

After completing the probationary period, employees are eligible for a hybrid work schedule, with the option to work remotely for up to two days per week.

The Working Environment You Can Expect:

We are centrally located in beautiful downtown Juneau, close to shopping, dining, hiking trails, and the waterfront. This position is located on the 1st floor of the Alaska Office Building.

Who We Are Looking For:

We are interested in candidates who possess some or all of the following position-specific competencies:

• Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
• Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.

Special Notice

Competency-Based Minimum Qualifications Instructions

This job class uses competency-based minimum qualifications. Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations instead of specific tasks and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to meet the competency successfully but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates you possess the minimum required competencies for the job class.

Any combination of education and/or experience that provides the applicant with competencies in

• Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.

Special Note: “Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

• Alaska Procurement Officer Certification, Level I
• Valid driver's license preferred

Additional Required Information

At the time of the interview, please provide the following:

• Three (3) professional references whom we may contact by phone, one (1) of whom must be your current or most recent supervisor, if not already provided in the application.
• Current performance evaluation, if available.
• A copy of academic transcripts (unofficial is okay; please ensure the institution name/URL is listed on the transcripts) is used to support that you meet the minimum qualification competencies.

To view the general description and example of duties for this job class, please go to the following link and search Administrative Officer 1: https://www.governmentjobs.com/careers/Alaska/classspecs

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodations, auxiliary aids, or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.

Contact Information

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