Administrative Officer 1

Commonwealth of Pennsylvania; Harrisburg (Dauphin County); Híbrido; USD 40.000 - 60.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Telework up to 3 days/week

Descripción de la vacante

Commonwealth of Pennsylvania is seeking an Administrative Officer 1 within the Department of Health to oversee fiscal, administrative, and operational functions supporting the Bureau of Emergency Medical Services. The role involves budgeting, contract management, personnel support, and coordinating administrative services across the department.

The position emphasizes leadership assistance and process improvement to advance public health programs, with telework potential and a standard 37.5-hour

Formación

• Two years of experience in varied office management or staff work; and bachelor's degree; or any equivalent combination of experience and training.
• Any equivalent combination of experience and training.
• You must meet the PA residency requirement and be able to perform essential job functions.

Responsabilidades

• Fiscal Management: Prepare budgets, monitor expenditures, oversee account coding, and develop financial reports to support bureau operations.
• Contract Oversight: Develop contractual documents, review agreements, and assist with monitoring contractor and grantee compliance.
• Operational Support: Coordinate office services, purchasing activities, records management, and building-related administrative functions.
• Personnel Administration: Assist with recruitment efforts, maintain personnel information, support training activities, and manage related records.
• Leadership Assistance: Support bureau leadership by arranging meetings, managing schedules, reviewing work products, and coordinating assignments.
• Process Improvement: Evaluate office procedures, recommend efficiencies, and manage special projects that advance program goals.

Educación

Bachelor's degree

Descripción del empleo

Are you a strategic professional who excels at managing operations, finances, and administrative functions that support critical public services? As an Administrative Officer 1 with the Department of Health, you will play an important role in supporting the Bureau of Emergency Medical Services and its mission across the Commonwealth. Your expertise will help guide budgeting, contracts, personnel activities, and operational planning. Build a career where your leadership helps strengthen services that communities depend on every day.

This position directs and oversees fiscal, administrative, and operational functions that support the Bureau of Emergency Medical Services. Responsibilities include budget administration, contract management, personnel support, purchasing activities, and operational coordination. As an Administrative Officer 1, you will perform the following duties:

• Fiscal Management: Prepare budgets, monitor expenditures, oversee account coding, and develop financial reports to support bureau operations
• Contract Oversight: Develop contractual documents, review agreements, and assist with monitoring contractor and grantee compliance
• Operational Support: Coordinate office services, purchasing activities, records management, and building-related administrative functions
• Personnel Administration: Assist with recruitment efforts, maintain personnel information, support training activities, and manage related records
• Leadership Assistance: Support bureau leadership by arranging meetings, managing schedules, reviewing work products, and coordinating assignments
• Process Improvement: Evaluate office procedures, recommend efficiencies, and manage special projects that advance program goals

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to three days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience in varied office management or staff work; and bachelor's degree; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

This position is not subject to the provisions of a collective bargaining agreement or memorandum of understanding.

You must be eligible for selection in accordance with merit system employment regulations.

Recruitment Methods:

• Applicants must meet one of the following methods to be considered for this vacancy:
  • Promotion Without Exam
  • Reassignment(Only current civil service employees in the same agency who hold the same or similar job title, with the same maximum salary, within the same occupational group or where there is a logical career movement, will qualify for reassignment).
  • Meritorious service is defined as (a) the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting, and
  • (b) the last regular or probationary performance evaluation showing an overall rating of satisfactory or higher.
• Transfer (Only current civil service employees who hold the same job title will qualify for transfer to another agency.)
  • Meritorious service is defined as (a) the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting, and
  • (b) the last regular or probationary performance evaluation showing an overall rating of satisfactory or higher.
• Voluntary Demotion
• Reinstatement(Former civil service employees may only be reinstated to the job title from which they resigned. Current civil service employees are not eligible through reinstatement.)

Promotion Without Examination (PWOE):

• Class Restrictions for Promotion Without Examination Only - You must have or have held regular civil service status in one of the following classifications:
  • Administrative Assistant 1
  • Human Resource Assistant 2
  • Clerical Supervisor 2
  • Executive Secretary 1
• Employees who previously held regular civil service status in the job title of the position being filled are also eligible for promotion without examination.
• The promotion without examination requirements are issued in accordance with merit system employment regulations.
• Meritorious service is defined as (a) the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting, and (b) the last regular or probationary performance evaluation showing an overall rating of satisfactory or higher.
• Applicants must have a minimum of one year in the next lower classes by the posting closing date with no break in service.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.