Administrative Officer 3

Commonwealth of Pennsylvania; Harrisburg (Dauphin County); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Commonwealth of Pennsylvania is seeking an Administrative Officer 3 to lead grant management and financial administration across multiple programs. You will supervise professional staff, guide policy development, and support fiscal decision-making for the agency.

You will ensure compliance with grant requirements, provide stakeholder support, and deliver training resources to strengthen grant management practices across Pennsylvania.

Qualifications

• Experience supervising professional staff and budgeting or procurement is valued.
• Ability to develop and maintain grant policies and guidance.
• Strong oversight of grant administration and financial review processes.

Responsibilities

• Staff Leadership: Supervise professional staff, assign work, provide training, approve leave, and complete performance evaluations.
• Grant Oversight: Manage grant administration activities, monitor funding sources, review fiscal information, and ensure compliance with state and federal requirements.
• Policy Management: Develop, update, and maintain grant financial policies, procedures, and library of materials for internal and external users.
• Training Support: Assist with creating training materials, delivering grant-related instruction, and maintaining grant guidance resources.
• Financial Review: Analyze applications, expenditures, reports, budgets, and modifications to ensure proper use of grant funds and accurate fiscal oversight.
• Stakeholder Assistance: Provide technical guidance to applicants, grantees, committees, and agency staff on financial and grant management matters.

Education

Four-year college degree

Job description

Join the Commission on Crime and Delinquency as an Administrative Officer 3 and take on a leadership role that reaches far beyond the day-to-day management of grants and finances. You will oversee critical funding streams, guide professional staff, and help ensure resources are invested in programs that support communities across Pennsylvania. This position offers the opportunity to influence important decisions, solve complex challenges, and serve as a key contributor to the agency's success. If you are looking for a role where your expertise, leadership, and commitment to public service can make a visible impact, this is the opportunity for you.

As an Administrative Officer 3, you will oversee grant management, financial administration, policy development, and staff supervision for multiple funding programs. You will provide leadership, ensure compliance with grant requirements, support stakeholders, and help guide important fiscal decisions across the agency. As a Administrative Officer 3, you will perform the following duties:

• Staff Leadership: Supervise professional staff, assign work, provide training, approve leave, and complete performance evaluations
• Grant Oversight: Manage grant administration activities, monitor funding sources, review fiscal information, and ensure compliance with state and federal requirements
• Policy Management: Develop, update, and maintain grant financial policies, procedures, and library of materials for internal and external users
• Training Support: Assist with creating training materials, delivering grant-related instruction, and maintaining grant guidance resources
• Financial Review: Analyze applications, expenditures, reports, budgets, and modifications to ensure proper use of grant funds and accurate fiscal oversight
• Stakeholder Assistance: Provide technical guidance to applicants, grantees, committees, and agency staff on financial and grant management matters

Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework:You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as an Administrative Officer 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Four years of experience in progressively responsible and varied office management of staff work in public or private organization, including experience in personnel management budgeting or procurement; and such training as may have been gained through graduation from a four-year college or university; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.