Administrative Officer 1 (DOH Employees Only)

Commonwealth of Pennsylvania; Harrisburg (Dauphin County); Hybrid; USD 52,000 - 72,000; Full time

Job summary

The Commonwealth of Pennsylvania’s Department of Health seeks an Administrative Officer 1 to lead administrative, fiscal, personnel, and operational functions for the Bureau of Women, Infants, and Children (WIC). You will supervise staff, coordinate hiring, manage records, monitor program compliance, and help ensure high‑quality nutrition services reach eligible families across the Commonwealth.

Based in Harrisburg, this full‑time role emphasizes effective communication, data reporting, and

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Two years of varied office management or staff work experience.
• Ability to oversee staff, payroll, budgets, and compliance processes.

Responsibilities

• Staff Leadership: supervise administrative staff and coordinate training.
• Personnel Support: manage hiring activities and employee records.
• Fiscal Oversight: prepare budgets, monitor expenditures, and financial reports.
• Policy Compliance: implement procedures and ensure regulatory alignment.
• Operational Coordination: schedule meetings, training events, and travel.
• Data And Reporting: analyze admin data and prepare management reports.

Skills

Staff leadership

Communication

Policy compliance

Education

Bachelor's degree

Job description

Are you a detail-oriented leader who enjoys managing operations, supporting staff, and helping important public health programs succeed? As an Administrative Officer 1 with the Bureau of Women, Infants, and Children (WIC) within the Department of Health (DOH), you will oversee critical administrative functions that help support the delivery of nutrition services to eligible families. Your work will support efficient operations, strong communication, and compliance with program requirements. Make a lasting contribution to a program that serves communities across the Commonwealth.

This position directs and oversees a wide range of administrative, fiscal, personnel, and operational activities for the Bureau of Women, Infants, and Children. Responsibilities support program efficiency, regulatory compliance, staff development, and effective delivery of nutrition assistance services. As an Administrative Officer 1, you will perform the following duties:

• Staff Leadership: Supervise administrative staff, assign and review work, coordinate training, and support employee performance management
• Personnel Support: Manage personnel processes, coordinate hiring activities, maintain employee records, and provide guidance on human resource matters
• Fiscal Oversight: Prepare budgets, analyze expenditures, monitor grant funding, and develop financial reports to support bureau operations
• Policy Compliance: Implement administrative procedures, review practices for compliance, and recommend process improvements that increase efficiency
• Operational Coordination: Schedule meetings, organize training events, manage travel activities, and oversee daily office operations
• Data And Reporting: Analyze administrative information, monitor performance metrics, and prepare reports that support management decisions

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to three days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Organization or Location Restrictions:

• This posting is restricted to Department of Health employees only.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience in varied office management or staff work; and bachelor's degree; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

This position is notsubject to the provisions of a collective bargaining agreement or memorandum of understanding.

You must be eligible for selection in accordance with merit system employment regulations.

Recruitment Methods:

• Applicants must meet one of the following methods to be considered for this vacancy:
  • Promotion Without Exam
  • Reassignment(Only current civil service employees in the same agency who hold the same or similar job title, with the same maximum salary, within the same occupational group or where there is a logical career movement, will qualify for reassignment.)
    • Meritorious service is defined as (a) the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting, and
    • (b) the last regular or probationary performance evaluation showing an overall rating of satisfactory or higher.
  • Voluntary Demotion

Promotion Without Examination (PWOE):

• Class Restrictions for Promotion Without Examination Only - You must have or have held regular civil service status in the following classification:
  • Administrative Assistant 1
• Employees who previously held regular civil service status in the job title of the position being filled are also eligible for promotion without examination.
• The promotion without examination requirements are issued in accordance with merit system employment regulations.
• Meritorious service is defined as (a) the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting, and (b) the last regular or probationary performance evaluation showing an overall rating of satisfactory or higher.
• Applicants must have a minimum of one year in the next lower class by the posting closing date with no break in service.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.