Administrative Officer

Veterans Health Administration; United States; On-site; USD 80,000 - 110,000; Full time

Job summary

The Administrative Officer at the U.S. Department of Veterans Affairs serves as an operational integrator for the Office of the Deputy Network Director within the VISN Operations Center.

The incumbent provides executive-level administrative and program management support and serves as the VISN 2 Governance Board Integrator. They manage priority projects for the Deputy Network Director and provide first-line supervision to Staff Assistants who support VISN Program Offices, ensuring continuity of

Qualifications

• Must meet time-in-grade requirements for GS position.
• Experience supervising Staff Assistants.
• Experience coordinating executives' calendars and meetings.
• Ability to develop and maintain SOPs and desk guides.
• Proven track record in program management and administrative support.

Responsibilities

• Acts as operational integrator for the Office of the Deputy Network Director in the VISN Operations Center.
• Provides executive-level administrative and program management support.
• Serves as VISN 2 Governance Board Integrator.
• Manages priority projects for the Deputy Network Director.
• Provides first-line supervision to Staff Assistants supporting VISN Program Offices.

Skills

Time-in-grade requirement

Calendar management

Staff supervision

Program coordination

Policy documentation

Job description

The Administrative Officer serves as an operational integrator for the Office of the Deputy Network Director within the VISN Operations Center. The incumbent provides executive-level administrative and program management support; serves as the VISN 2 Governance Board Integrator; manages priority projects on behalf of the Deputy Network Director; and provides first-line supervision to Staff Assistants who support VISN Program Offices.

TIME-IN-GRADE REQUIREMENT

Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

SPECIALIZED EXPERIENCE

Examples of specialized experience would typically include, but are not limited to:

• Evaluates work performance of subordinates; provides regular performance feedback; prepares and delivers formal performance appraisals; identifies and addresses performance or conduct issues, including counseling and, when necessary, initiating disciplinary or adverse action procedures in coordination with Human Resources.
• Assigns work to subordinates based on priorities, difficulty of assignments, and the capabilities of employees; ensures equitable distribution of workload and coverage of critical administrative functions
• Manages critical calendars, coordinating and scheduling appointments and meetings upon own initiative based on personal knowledge of the Director's workload, priorities, and current issues of importance; and resolves scheduling conflicts and determines relative priority among competing requests.
• Manages the Deputy Network Director's calendar, coordinating and scheduling appointments and meetings upon own initiative based on personal knowledge of the Director's workload, priorities, and current issues of importance; resolves scheduling conflicts and determines relative priority among competing requests.
• Coordinates the development and maintenance of standard operating procedures, desk guides, and internal control documents governing the work of Staff Assistants, ensuring continuity of operations in the event of staff turnover or absence.
• Develops pre-briefing materials, participant lists, agendas, and manages all related data and logistical requirements, including historical background documents.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.