Administrative Officer

Jobot Consulting; San Francisco (CA); On-site; USD 125,000 - 150,000; Full time

Job summary

An established industry player is seeking a Consulting Administrative Officer to provide high-level administrative support in the healthcare sector. This dynamic role involves managing contracts, grants, and schedules while ensuring compliance with legal standards. The ideal candidate will have a strong background in administration, particularly within healthcare, and possess exceptional organizational and communication skills. Join a team that values your contributions and offers a competitive salary, stellar benefits, and opportunities for career growth. If you're passionate about healthcare and thrive in a fast-paced environment, this is the perfect opportunity for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Flexible Schedule

Career Growth Opportunities

Job Stability

Qualifications

• 5+ years supporting C-Suite executives as an Admin Officer.
• Strong knowledge of contract and grant administration.
• Exceptional organizational skills with attention to detail.

Responsibilities

• Providing administrative support to the consulting team.
• Managing and tracking contracts and grants.
• Assisting with preparation of legal documents and contracts.

Skills

Administrative Support

Contract Management

Grant Management

MS Office Suite

Calendar Management

Problem Solving

Communication Skills

Organizational Skills

Education

Bachelor's Degree in Business Administration

Bachelor's Degree in Healthcare Administration

Tools

Microsoft Excel

Outlook

Job description

2 days ago Be among the first 25 applicants

This range is provided by Jobot Consulting. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$40.00/hr - $65.00/hr

Want to learn more about this role and Jobot Consulting? Click our Jobot Consulting logo and follow our LinkedIn page!

Job details

Local Administrative Officer in San Francisco, CA. for 6+ months initial contract to possible hire

This Jobot Consulting Job is hosted by Robert Reyes

Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume.

Salary $40 - $65 per hour

A Bit About Us

Prestige Hospital System

Placed #1 in both California in a broad assessment of excellence in hospital-based patient care.



Why join us?


Competitive Salary$$

Stellar Benefits (Medical, Dental Vision, Life Insurance)

Flexible Schedule

Job Stability

Career growth

The position offers a competitive salary

If you are passionate, thrive in a fast-paced environment and are ready to take your career to the next level, we would love to hear from you.

Job Details

Job Details

Are you a detail-oriented professional with a knack for administration and a passion for healthcare? If so, we are looking for a Consulting Administrative Officer to join our dynamic team in the healthcare industry. The ideal candidate will be responsible for providing high-level administrative support while working closely with our consulting team. This role requires a deep understanding of contract and grant administration, calendar management, and expense tracking. You will also need strong knowledge of MS Office Suite, particularly Microsoft Excel, and experience with Outlook calendaring. A background in law is highly desirable as you will be dealing with legal documents and contracts. If you have a minimum of 5 years of experience in a similar role, we would love to hear from you.

Requirements

5+ years supporting C-Suite executives as an Admin Officer

Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management

Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.

Solid knowledge of common University-specific computer application programs.

Strong skills in short-term planning, analysis, problem-solving, and customer service.

Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.

Strong project management, calendar management, office suites, teams, understand lean principles.

• We are looking for candidates with strong University experience supporting C-level executives with contracts and grants experience as well.
  
  

Responsibilities

As a Consulting Administrative Officer, your duties will include but are not limited to

• Providing administrative support to our consulting team, including managing schedules, coordinating meetings, and organizing travel arrangements.
• Managing and tracking contracts and grants, ensuring all documentation is accurate and up-to-date.
• Handling expense reports, including reviewing, processing, and reconciling expenses.
• Assisting with the preparation of legal documents and contracts, ensuring all are in compliance with relevant laws and regulations.
• Utilizing MS Office Suite, especially Microsoft Excel, to create detailed reports and presentations.
• Utilizing Outlook for efficient calendar management, ensuring all appointments and meetings are accurately scheduled and rescheduled as necessary.
• Maintaining a high level of confidentiality and professionalism at all times.
  
  

Qualifications

To be considered for this role, you must have

• Minimum of 5 years of experience in administration, preferably within the healthcare industry.
• Proven experience with contract and grant management.
• Exceptional organizational skills, with a keen eye for details.
• Proficiency in MS Office Suite, particularly Microsoft Excel.
• Experience with Outlook calendaring and expense tracking.
• Knowledge of law, preferably with experience in handling legal documents and contracts.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple tasks and projects simultaneously, with a high degree of accuracy and attention to detail.
• Strong problem-solving skills and the ability to work independently and as part of a team.
• Bachelor's degree in Business Administration, Healthcare Administration, or a related field is preferred.
  
  

If you are a highly organized individual with a passion for healthcare and a talent for administration, we would love to hear from you. Apply today to join our dynamic team!

Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Want to learn more about this role and Jobot Consulting?

Click our Jobot Consulting logo and follow our LinkedIn page!

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care, Medical Practices, and Mental Health Care

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