Administrative Officer - PART TIME (Fully Onsite)

University of California - San Francisco Campus and Health; San Francisco (CA); On-site; USD 86,000 - 130,000; Part time

Job summary

Join a dynamic and innovative health care team in a part-time administrative officer role. This position, fully onsite, offers a unique opportunity to manage complex operations and support department leaders in a fast-paced environment. You will play a critical role in project management, strategic planning, and operational efficiency, contributing to the overall success of the health system. With a strong emphasis on analytical skills and interpersonal communication, this role is perfect for those looking to make a significant impact in health care administration while enjoying the benefits of working with a top-ranked hospital. If you are proactive, detail-oriented, and ready to take on challenges, this is the opportunity for you.

Qualifications

• 5+ years of administrative support experience.
• Ability to analyze and interpret data regarding operations.
• Strong skills in customer service and short-term planning.

Responsibilities

• Manage functions and operations of the Health Care Management Division.
• Provide administrative support to department leaders.
• Coordinate complex projects and initiatives across departments.

Skills

Analytical Skills

Interpersonal Skills

Project Management

Problem-Solving

Financial Data Management

Confidentiality

Education

Bachelor's Degree

Tools

University-specific Computer Applications

Job description

Administrative Officer - PART TIME (Fully Onsite)

Case Management

Part Time

84712BR

Job Summary

This is a part-time position at 50% and eligible for benefits.

Incumbent is seasoned and experienced administrative and project management professional responsible for planning and managing the functions and operations of the UCSF Health Care Management and Patient Transitions Division the functions and operations of which are significantly complex and broad in scope and responsibilities, and highly critical and sensitive in nature. Provides direct administrative, project and program support to department leaders, performing full range of short- and long-term planning for the leaders, departments/units, organization/health system, including but not limited to IT, facilities, budget/financial management, vendor contracts and invoice management, department- and system-wide communications, human resources (talent acquisition, new leader onboarding, personnel management). Responsible for projects, programs, initiatives and proposals that are complex, broad in scope, requires in-depth data and situational analysis/evaluation, and related - but not limited to - UCSF Health's True North Pillars and Strategic Priorities that have broad impact across departments and the health system: Patient Experience, Quality & Safety, People, Financial Strength, Strategic Growth, Learning Health System.

This is a complex, demanding position that functions with a high degree of autonomy, advanced service orientation, understanding the requirements to prioritize issues according to urgency and allocation of time and resources accordingly. Must be proactive, confidential/discrete, demonstrate analytic acumen and exercise good judgment in selecting methodology, techniques and evaluation criteria for obtaining solutions and completing deliverables by deadlines. Problem-solving frequently requires analysis of unique issues and problems without precedent and/or structure. Works independently but closely with department leadership, team members, and various organizational staff and faculty.

Represents the UCSF Health system, departments and leaders in professional interactions and collaboration with all levels of internal and external faculty, staff, management and leadership. Functions with a high level of attention to detail, and must be capable of working in fast-paced, demanding, complex settings and environments. Must be flexible with work schedule and work locations to support all campuses.

The final salary and offer components are subject to additional approvals based on UC policy.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $86,500 - $129,700 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Required Qualifications

• Bachelor's degree in related area and/or equivalent experience/training.
• Minimum 5-years' experience in progressively responsible administrative support.
• Analytical skills support is needed to effectively manage the complexities to an increased office workflow. The candidate must be able to work independently, exercise their own judgement to resolve administrative operational issues, and execute special projects assigned to them.
• Excellent interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website/newsletter design, accounting and payroll, and contracts and grants regulations and guidelines.
• Knowledge of financial analysis, processes, and reporting techniques, and human resources policies and procedures for health system employees.
• Knowledge of common University-specific computer application programs.
• Small to mid-level project management skills.
• Ability to multi-task with demanding timeframes.
• Ability to use discretion and maintain confidentiality.
• Ability to analyze and interpret data regarding business operations and provide recommendations for efficiency, and budgetary.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Strong understanding of financial data management, working with spreadsheets, and reporting system experience.

Preferred Qualifications

• Experience in health care industry.
• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.
• Project management

About UCSF

At UCSF Health, our mission of innovative patient care, advanced technology and pioneering research is redefining what's possible for the patients we serve - a promise we share with the professionals who make up our team.

Consistently ranked among the top 10 hospitals nationwide by U.S. News & World Report - UCSF Health is committed to providing the most rewarding work experience while delivering the best care available anywhere. In an environment that allows for continuous learning and opportunities for professional growth, UCSF Health offers the ideal atmosphere in which to best use your skills and talents.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Organization

Health

Job Code and Payroll Title

007377 ADMIN OFCR 3

Job Category

Administrative Support

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

50%

Location

San Francisco, CA

Work Style

Fully On-Site

Shift

Days

Shift Length

Variable

Additional Shift Details

Monday - Friday