Administrative Officer

City of Kansas City, MO; Kansas City (MO); On-site; USD 60,000 - 80,000; Full time

Job summary

Join a forward-thinking city department dedicated to enhancing community health through innovative programs and strategic data analysis. As an Administrative Officer, you will play a crucial role in managing health initiatives, overseeing budgets, and ensuring compliance while fostering community partnerships. This position offers a dynamic work environment where your contributions will directly impact public health outcomes. If you are passionate about making a difference and have the skills to lead complex projects, this is the perfect opportunity for you to thrive and grow professionally.

Qualifications

• Requires an accredited Bachelor's degree and 3 years of relevant experience.
• Experience in administrative and supervisory roles is essential.

Responsibilities

• Manage the Regional Health Prosperity Zone Leads program.
• Lead research and data-analysis efforts for strategic decisions.

Skills

Data Analysis

Project Management

Public Health Knowledge

Budget Management

Community Engagement

Education

Bachelor's Degree

Tools

Data Collection Tools

Presentation Software

Job description

Full-time position available with the Health Department, Community and Family Health Education Division, located at 2400 Troost Ave.

Salary Range: $4,619-$6,928/month

Normal Work Days/Hours: Monday-Friday, 8:00 a.m.-5:00 p.m.

Application Deadline Date: May 20, 2025

Responsibilities

The Administrative Officer is a professional, highly responsible position that splits time between:

1. Managing the Regional Health Prosperity Zone Leads (RHPZL) program
2. Leading research & data-analysis efforts that inform strategy across the Community & Family Health Education (CFHE) division.

The role oversees contracts and budgets, coordinates regional and community leads, designs data-collection systems, and translates findings into actionable recommendations for healthier, more equitable neighborhoods. Weekend shifts may be required for large outreach events, and regular travel within the city is expected to conduct site visits and partner meetings.

Key Duties & Responsibilities

• Coordinates three Regional Leads and their community-lead sub-grantees.
• Monitors scopes of work, budgets, invoices, and compliance.
• Ensures required training (Trauma-Informed Care, Public Health 101, Community Toolbox, Data Collection) are completed and documented.
• Compiles monthly and 30-60-90-day progress reports, presentations, and key-metric summaries (residents reached, knowledge-gain percentages, etc.).
• Plans and facilitates quarterly zone-lead meetings and other stakeholder sessions.
• Serves as primary liaison between CFHE, contractors, and community partners.
• Conducts operational, fiscal, statistical, and personnel studies to improve CFHE efficiency.
• Prepares and administers divisional budgets and operating procedures.
• Designs and maintains data-collection tools.
• Analyzes health-outcome, program-performance, and community-survey data.
• Creates dashboards and written reports for leadership and public audiences.
• Drafts policies, forms, manuals, and SOPs that standardize research and administrative workflows across CFHE programs.
• Responds to public inquiries and complaints.
• Represents the department at internal/external meetings and community events.
• Flexible to work evenings/weekends for community health fairs, training sessions, or emergency responses.
• Local travel (personal or city vehicle) to partner sites, community-lead projects, and data-collection locations (approx. 25%).

Qualifications

REQUIRES an accredited Bachelor's degree and 3 years of professional experience in business or public sector administration, including at least 2 years performing administrative and/or supervisory work involving more complex projects or programs; OR an equivalent combination of qualifying education and experience with at least 2 years performing administrative and/or supervisory work involving more complex projects or programs.

Other Information

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position, including relevant educational dates and detailed work experience with months/years. Incomplete information may result in disqualification.

Resumes can be used in lieu of applications if submitted online via the City's Applicant Tracking System.

Positions requiring a high school diploma/GED must be obtained from an accredited school/program recognized by the U.S. Department of Education.

For positions with a salary grade of EX6 or higher requiring an accredited degree, professional experience must be obtained after the degree.

Successful completion of a pre-employment criminal background check is required. Some positions require additional drug screens or physicals.

Non-residents must obtain residency within Kansas City, Missouri, within nine months of appointment.

The City of KCMO is an equal opportunity employer valuing diversity and inclusion. For accommodations related to disabilities, contact 816-513-1908 or [e-mail].

Veterans claiming preference must attach a copy of DD-214 or DD-256, with service details as specified.