Administrative & Office Operations Specialist

Ultimate Staffing; Los Angeles (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

Ultimate Staffing in Los Angeles is seeking a detail-oriented Administrative Assistant to support daily office operations. You will manage calendars, greet visitors, handle correspondence, and coordinate meetings.

The ideal candidate will be highly organized with strong written and verbal communication, proficient in Microsoft Office, able to multitask, and deliver excellent customer service in a fast-paced environment.

Qualifications

• 2+ years of administrative or office support experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong written and verbal communication skills
• Excellent organizational and multitasking abilities
• Strong attention to detail and accuracy
• Ability to work independently and as part of a team
• Professional demeanor and customer service mindset

Responsibilities

• Answer and direct incoming phone calls in a professional manner.
• Greet visitors and provide excellent customer service.
• Manage calendars, schedules, and appointment coordination.
• Prepare, format, and distribute correspondence, reports, and other documents.
• Maintain electronic and physical filing systems.
• Perform accurate data entry and update company databases.
• Monitor and respond to emails and general inquiries.
• Order and maintain office supplies and equipment.
• Schedule meetings and coordinate conference room arrangements.
• Assist with invoicing, expense reporting, and basic administrative accounting tasks.
• Handle confidential information with discretion.
• Support management and team members with special projects as needed.
• Maintain organized records and ensure document accuracy.

Skills

Communication

Organization

Multitasking

Attention to detail

Teamwork

Professional demeanor

Tools

Microsoft Office

Job description

Ultimate Staffing in Los Angeles is seeking a detail-oriented Administrative Assistant to support daily office operations. You will manage calendars, greet visitors, handle correspondence, and coordinate meetings.

The ideal candidate will be highly organized with strong written and verbal communication, proficient in Microsoft Office, able to multitask, and deliver excellent customer service in a fast-paced environment.