Administrative Office Coordinator – Behavioral Healthcare

Pyramid Healthcare; Exton (Chester County); On-site; Full time

Job summary

A leading healthcare provider is seeking an Administrative Office Coordinator to manage site operations in Exton, PA. The role includes providing essential support to clinical staff, performing receptionist duties, and maintaining patient records, with a focus on effective customer service. This full-time position offers a competitive hourly wage and a range of benefits, reflecting the company’s commitment to quality care and employee support.

Benefits

Medical, Dental, and Vision Insurance

Flexible Spending Accounts

Life Insurance

Paid Time Off

401(k) with Company Match

Tuition Reimbursement

Employee Recognition Programs

Referral Bonus opportunities

Qualifications

• High School Diploma or equivalent required.
• Demonstrate excellent customer service skills.
• High accuracy in data entry.

Responsibilities

• Oversee the administrative operations of the site.
• Perform receptionist duties for clients and visitors.
• Provide administrative support to psychiatric staff.

Skills

High accuracy in data entry

Excellent customer service skills

Strong decision-making capabilities

Education

High School Diploma or equivalent

Job description

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Pyramid Healthcare is dedicated to offering the highest quality of care to those we serve. A focus on client-focused care establishes our family of brands as respected leaders in addiction treatment, mental health recovery and eating disorder treatment modalities.

Pyramid Healthcare offers comprehensive behavioral healthcare defined by supportive environments that offer patients the strength they need to overcome life’s challenges. We offer behavioral healthcare services – psychiatry, addiction recovery, mental disorder treatment, etc. – that allow clients at all stages of recovery or rehabilitation to reclaim health and well-being.

Position: Administrative Office Coordinator

Schedule: Full-Time, Monday through Friday, 8:00 AM – 4:30 PM

Wage: 20-22$ per hour

Scope of Position & Responsibilities: The Administrative Office Coordinator is responsible for overseeing the administrative operations of the site. This includes a variety of duties aimed at ensuring smooth office functioning and providing essential support to both clinical and psychiatric staff.

Key Responsibilities

• Perform receptionist duties for clients and visitors.
• Provide administrative support to psychiatric staff.
• Prepare and maintain patient charts.
• Collect copays and process payments.
• Schedule appointments.
• Handle medical record requests.
• Maintain all clinical and administrative records.
• Ensure the upkeep of office equipment.
• Purchase office supplies and manage petty cash.
• Handle weekly bank deposits.
• Perform other duties as assigned.
  
  

Technical Competencies

• High accuracy in data entry.
• Ability to work effectively with both clinical and psychiatric staff.
• Ability to handle difficult phone calls in a calm and respectful manner.
• Demonstrate excellent customer service skills.
• Strong decision-making capabilities.
  
  

Education & Experience

• High School Diploma or equivalent required.
  
  

Pyramid CORE Values

We are committed and proud to live our CORE values and use them to inspire those around us. Our employees are expected to align with these values, behaviors, and standards. We are held accountable for upholding these CORE Values: INTEGRITY is striving to be honest, transparent, and ethical when dealing with clients, staff, and the community. DEDICATION is demonstrating an unwavering commitment to always provide exceptional care and support to those we serve is needed daily. COLLABORATION is a steadfast, team-focused approach; working together to achieve excellence. PASSION is genuine, compelling, and relentless desire to improve lives and support Pyramid Healthcare’s mission.

Total Rewards For Full-Time Positions

• Medical, Dental, and Vision Insurance
• Flexible Spending Accounts
• Life Insurance
• Paid Time Off
• 401(k) with Company Match
• Tuition Reimbursement
• Employee Recognition Programs
• Referral Bonus opportunities
• And More!
  
  

Want to know more?

To learn more about Pyramid Healthcare, and how you can achieve personal and professional growth, visit us at: https://bit.ly/Pyramid-Careers.

Pyramid Healthcare, Inc. is proud of its diverse workforce, and is an Equal Opportunity Employer.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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