Administrative Office Coordinator

City of Santa Fe Springs; Albemarle (NC); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Sick and vacation accrual

Twelve holidays observance

Personal day per year

Health & vision insurance PPO

Dental coverage

Job summary

Stanly County is seeking a supervisory administrative leader for the Department of Social Services. The role oversees a small administrative unit (six full-time and one part-time) and ensures accurate office procedures, data collection for reimbursements, and Medicaid transportation reporting.

Responsibilities include budgeting assistance, policy implementation, and acting as a deputy to the Administrative Officer.

Qualifications

• High school or equivalent with five years of progressively responsible secretarial/administrative experience, including one year in admin/office management.
• Or a two-year secretarial/science or business administration program with three years of progressively responsible secretarial/administrative experience including one year in admin/office management.
• Or a four-year college program in business administration/public administration or related field with six months of administrative/office management experience.

Responsibilities

• Supervise the administrative unit supporting department of social services.
• Oversee purchases based on fiscal policies and procedures.
• Compile data for agency financial reimbursement and Medicaid transportation reports.
• Assist Administrative Officer in detailing budget proposals to Director and in absence of Administrative Officer.

Skills

Office administration

Accounting

Supervisory skills

Policy interpretation

Workflow organization

Communication skills

Education

High school diploma

Two-year secretarial program

Four-year college degree

Tools

None

Job description

Job Description
This position is responsible for the supervision of the administrative unit who support administrative tasks for the department of social services. This consists of six full time and one part time position. This position recruits, trains and manages new employees in the administrative unit. This position has a thorough understanding of office procedures. This position is responsible for overseeing all purchases based on fiscal policies and procedures. This position is responsible for collecting and compiling data for the preparation and submission of the agency’s financial reimbursement as required and completes and submits the Medicaid transportation report. These reports must be completed according to correct accounting and budgeting procedures. This position assists the Administrative Officer in detailing the budget proposal to the Director. This position assists the Director in the absence of the Administrative Officer.

Job Description
This position is responsible for the supervision of the administrative unit who support administrative tasks for the department of social services. This consists of six full time and one part time position. This position recruits, trains and manages new employees in the administrative unit. This position has a thorough understanding of office procedures. This position is responsible for overseeing all purchases based on fiscal policies and procedures. This position is responsible for collecting and compiling data for the preparation and submission of the agency’s financial reimbursement as required and completes and submits the Medicaid transportation report. These reports must be completed according to correct accounting and budgeting procedures. This position assists the Administrative Officer in detailing the budget proposal to the Director. This position assists the Director in the absence of the Administrative Officer.
This section contains Knowledge, Skills, And Abilities
Considerable knowledge of office techniques; accounting; ability to practice effective communication techniques both orally and in writing, considerable knowledge of effective supervisory practices and ability to plan and supervise the work of others. Ability of analyze, interpret, recommend and implement policy and procedural guidelines. Skills in organizing workflow and coordinating activities.

Qualifications
Completion of high school or equivalent and five years of progressively responsible secretarial or clerical/administrative experience including one year of
administrative or office management experience; or completion of a two-year secretarial science or business administration program and three years of progressively responsible secretarial or clerical/administrative experience including one year of administrative or office management experience; or completion of a four-year
program in a college or university preferably with major emphasis on coursework in business administration, public administration or other related field and six months of administrative or office management experience; or an equivalent combination of training and experience.

STANLY COUNTY BENEFITS (Full-time Employees)
Employees accrue sick and vacation time each paycheck.
Stanly County observes twelve (12) holidays. New Year’s Day, Martin Luther King Jr. Birthday, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving (Thursday and Friday), Christmas (3 days).
Employees receive one (1) personal day per year.

Insurance Benefits
Stanly County provides health & vision insurance with Blue Cross and Blue Shield of North Carolina. Our plan is a PPO, 80/20, with a $1000 deductible. Teledoc is offered through our insurance for a $10 co-pay per visit. Primary care visit is a $40 co-payment. Specialist is $50 co-pay. One free eye exam per year. The insurance coverage is FREE to full-time employees.
Dental Coverage is with Guardian dental insurance and is FREE to full-time employees.
Other volunteer insurance benefits include: Flexible Spending Program, Life Insurance, Cancer, Accident, and Disability policies.
Stanly County offers an employee health clinic. Our on-site Advance Practice Provider will see employees and dependents covered on our county insurance plan free of charge. This service does not replace your primary healthcare providers but augments their care.
As a wellness benefit, employees have the option of joining the Stanly County YMCA. The County will pay half of the employee’s membership.
Employee Assistant Program is offered through Atrium Health. Each employee will receive up to six (6) free sessions on a rolling year. Dependent children and/or spouse may also use the sessions.

Retirement
Stanly County Employees will be a member of the N. C. Local Government Employees’ Retirement System. Stanly County is required to withhold six percent (6%) from each paycheck and deposit it into the retirement system. The County also contributes to the plan. You are vested at five years as a contributing member. After one year of contributing membership in the system, a death benefit is available if you die while still in active service or within 180 days of your last day of service.

NC 401(k) (Supplemental Retirement Plan)
Employees can contribute to the Empower 401(k) plan upon hire. If the employee contributes at least one percent (1%), Stanly County will match one percent (1%).
Additionally, employees may make additional contributions through the following options: 457 Deferred Compensation Plan and Roth Plan Option.

Longevity
Longevity pay is earned after three (3) years of continuous Local Government retirement benefited service working with Stanly County government.

Longevity Bonus
3 years but less than 5 years $300
5 years but less than 10 years $600
10 years but less than 15 years $900
15 years but less than 20 years $1,200
20 years or more $1,500