ADMINISTRATIVE OFFICE ASSISTANT III / PART-TIME

Central Michigan University; Mount Pleasant (MI); On-site; USD 21,000 - 29,000; Part time

Job summary

Central Michigan University in Mount Pleasant, MI is seeking an Administrative Office Assistant III on a part-time basis. You will support the Director of International Student and Scholar Services and assist with confidential records, payroll, budgeting, and event logistics.

The role requires strong communication, organizational skills, and experience with Word and spreadsheets. The schedule is Monday–Friday, 8:00 a.m. – 5:00 p.m., 0.75 FTE, with pay starting at $18.10 per hour.

Qualifications

• High school diploma or GED.
• Four years of qualifying experience or a combination of education and experience that equates to four years.
• Experience with Microsoft Word.
• Customer service experience.
• Spreadsheet and/or database experience.
• Organizational skills with strong attention to detail.
• Demonstrated positive interpersonal skills.
• Effective verbal and written communication skills.
• Ability to project a positive attitude.
• Ability to manage multiple projects and meet deadlines with accurate results.
• Ability to compose, proofread and edit correspondence.
• Ability to perform the essential functions of the job.

Responsibilities

• The position will provide support to the Director of International Student and Scholar Services ( ISSS ) and the ISSS unit.
• Maintain and organize confidential records related to employment authorization for international faculty and student immigration records. Coordinate billing and processing of legal filings and attorney fees.
• Maintain unit budgetary accounts and generates budgetary reports and billings as required.
• Reconciles accounts on a monthly basis, or, as required.
• Monitors credit card charges and expense accounting for the ISSS staff.
• Prepares invoice vouchers, purchase orders and reconciliations for ISSS staff.
• Processes payroll and Timelink for ISSS staff
• Oversees catering requests, room reservations and logistical arrangements for ISSS events.
• Communicates with attorneys, faculty and university departments to assist in the securement of employment authorization for international faculty and staff.
• Prepares correspondence and compiles required documents to assist in the filing of employment authorization applications and petitions.

Skills

Customer service

Organizational skills

Interpersonal skills

Verbal and written communication

Attention to detail

Multitasking

Time management

Education

High school diploma or GED

Tools

Microsoft Word

Job description

ADMINISTRATIVE OFFICE ASSISTANT III / PART-TIME

Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU’s mission, vision, and leadership standards.

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

Position Information

Posting Number

Posting Number S-4003

Position Number

Position Number 73590

Type of Recruitment

Type of Recruitment External

Position Title

Position Title ADMINISTRATIVE OFFICE ASSISTANT III / PART-TIME

Position Summary

The Office of International Affairs and Graduate Recruitment works with international students, faculty and staff. The primary objective of this position is to provide support for the Director of International Student and Scholar Services. Duties performed are of a complex and varied nature, requiring a high degree of autonomy and responsibility.

Required Qualifications

• High school diploma or GED .
• Four years of qualifying experience or a combination of education and experience that equates to four years.
• Experience with Microsoft Word.
• Customer service experience.
• Spreadsheet and/or database experience.
• Organizational skills with strong attention to detail.
• Demonstrated positive interpersonal skills.
• Effective verbal and written communication skills.
• Ability to project a positive attitude.
• Ability to manage multiple projects and meet deadlines with accurate results.
• Ability to compose, proofread and edit correspondence.
• Ability to perform the essential functions of the job.

Preferred Qualifications

• Experience working in higher education.
• Ability to multi-task in a fast paced environment.
• Interest in working with diverse and multinational populations.
• Experience coordinating the work of others.
• Experience working with financial records.
• Experience with SAP .
• Ability to design/maintain web pages.

Duties & Responsibilities

• The position will provide support to the Director of International Student and Scholar Services ( ISSS ) and the ISSS unit.
• Maintain and organize confidential records related to employment authorization for international faculty and student immigration records. Coordinate billing and processing of legal filings and attorney fees.
• Maintain unit budgetary accounts and generates budgetary reports and billings as required.
• Reconciles accounts on a monthly basis, or, as required.
• Monitors credit card charges and expense accounting for the ISSS staff.
• Prepares invoice vouchers, purchase orders and reconciliations for ISSS staff.
• Processes payroll and Timelink for ISSS staff
• Oversees catering requests, room reservations and logistical arrangements for ISSS events.
• Communicates with attorneys, faculty and university departments to assist in the securement of employment authorization for international faculty and staff.
• Prepares correspondence and compiles required documents to assist in the filing of employment authorization applications and petitions.

Supervision Exercised

None.

Message to Applicants

Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU’s mission, vision, and leadership standards.

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

Employee Group

Employee Group Administrative Office Assistant

Pay Range

Pay Range Minimum Starting Rate: $18.10 per hour

Division

Division Student Recruitment & Retention

Department

Department International Affairs & Graduate Recruitment

Position Status

Position Status Regular

Position End Date

Employment Status

Employment Status Part-Time

FTE

FTE 0.75

Position Type

Position Type 12 month

Weekly Work Schedule

Weekly Work Schedule Mon-Fri, 8:00 a.m. - 5:00 p.m.

Location

Location Mount Pleasant, MI

About the Department

Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.

CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.

Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.

CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.

Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.

We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.

Please review the Leadership Standards before applying for this position.

CMU is an Equal Opportunity Employer and institution. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight.

CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.

Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.

CMU’s Title IX Coordinator can be reached at:

Phone: [phone]

Office: 103 E. Preston St.

Bovee University Center, suite 306

Mount Pleasant, MI 48858

Email: [e-mail]

Posting Ends

Open Until Filled Yes

Supplemental Questions

• * How did you first learn of this job opportunity? Please list the specific advertising source or indicate if it was word of mouth.

  (Open Ended Question)

• * Are you currently an internal employee of CMU according to the university's definition?
  • Yes
  • No
• * If yes, to which employee group do you belong? (If not applicable, select "Not Applicable").
  • Not Applicable
  • Administrative Office Assistant
  • Dispatcher
  • Lieutenant
  • Medical Faculty
  • P&A, SO or Faculty
  • Police
  • Public Broadcasting
  • Sergeant
  • Service Maintenance
  • Supervisory/Technical
• * Do you have a high school diploma or GED?
  • Yes
  • No
• * Do you have four years of qualifying experience or a combination of education and experience that equates to 4 years?
  • Yes
  • No
• * Do you have experience with Microsoft Word?
  • Yes
  • No
• * Do you have customer service experience?
  • Yes
  • No
• * Do you have spreadsheet and/or database experience?
  • Yes
  • No

Optional & Required Documents

Required Documents

• Resume/Curriculum Vitae
• Cover Letter

Optional Documents

Staff postings - Human Resources | Contact HR | [phone]| 109 Rowe

Faculty postings - Faculty Personnel Services | Contact FPS | [phone] | 308 Warriner