Administrative Medical Assistant

VNACJ Community Health Center; New Jersey; On-site; USD 22,000 - 32,000; Full time

Job summary

VNACJ Community Health Center is hiring an Administrative Medical Assistant to support providers and clinical teams across four New Jersey health centers. The role handles imaging, pre-authorization, chart management, and medication processing as part of a coordinated administrative workflow.

The position requires a high school diploma, strong communication skills, NJ driver’s license, and preferred Medical Assistant certification.

Qualifications

• High school diploma or GED required.
• Excellent verbal and written communication skills.
• Valid New Jersey Driver’s license.
• Bilingual (English/Spanish/Haitian Creole) preferred.
• Medical Assistant Certificate from an approved school preferred.
• 6+ months of supervised medical assistant administrative support preferred.
• Experience in EKG and phlebotomy preferred.
• CPR certification preferred.

Responsibilities

• Imaging, diagnostic testing, and medication pre-authorization coordination across all health centers.
• Review incoming faxes (radiology, labs, hospital summaries) and route to correct site/provider.
• Assist with NextGen administrative tasks and routing to responsible parties.
• Process medication refills and coordinate provider review.
• Manage incoming results and ensure chart documentation and transmission to providers.
• Assist patients in retrieving results when calling centers.
• Execute orders per SOPs and maintain lab proficiency.
• Coordinate medications, supplies, referrals, and prior authorizations.

Skills

Verbal and written communication

Valid NJ driver’s license

Bilingual

CPR certification

6+ months medical office admin support

Education

High school diploma or GED

Medical Assistant certificate (preferred)

Tools

Nextgen

Job description

We’re Hiring: Administrative Medical Assistant!

$2k Sign‑On Bonus Available

VNACJ Community Health Center is a Federally Qualified Health Center (FQHC) dedicated to building healthier communities and improving the well‑being of individuals and families across New Jersey. We provide high‑quality, comprehensive, and culturally responsive primary care, preventive services, and wellness support to underserved and underinsured populations. Our team is united by compassion, integrity, and deep respect for the diverse communities we serve.

Position Summary

The Administrative Medical Assistant is responsible for supporting the Visiting Nurse Association of Central Jersey Community Health Center’s provider and clinical support teams across the four community health centers with varying degrees of administrative functions.

Principal Responsibilities

• Responsible for imaging, diagnostic testing, and medication pre-authorization across all four health centers, including ensuring closed-loop communication with providers and patients, such as notifying the patient of the approval/denial as well as the next steps, and arranging peer-to-peer consultation, when necessary.
• Review all incoming faxes daily (i.e., radiology results, certain laboratory results, hospital admission and discharge summaries, specialty consultation reports) and route the information to the appropriate health center and/or provider.
• Support with tasks in Nextgen, including both completing administrative functions and routing tasks to the appropriate responsible parties in a timely manner.
• Support in processing medication refills, including loading into Nextgen and sending them to the providers for review and refill.
• Support providers and clinical team in managing incoming results (i.e., diagnostic testing/consultation reports from specialists) to scan into the chart and send them to providers.
• Support providers and patients in retrieving results when patients are calling the centers.
• Execute orders and perform related duties as ordered according to standard operating procedures.
• Maintains laboratory proficiency and required records.
• Assists in coordination, management and documentation of medications, supplies, referrals, and prior authorizations.
• Adheres to agency infection control and safety policies.
• Adheres to the organization’s policy regarding absenteeism and appearance.
• Supports organization’s mission by striving for excellence in all aspects of their job with a focus on positive interpersonal relationships with colleagues up, down, and across the organization.
• Omission of specific duties does not exclude them from this position if the work is similar, related or a logical assignment for this position.

Job Competencies & Minimum Qualifications

• High school diploma or GED
• Excellent verbal and written communication skills and interpersonal skills
• Valid New Jersey Driver’s license
• Bilingual (English/Spanish/Haitian Creole) preferred
• Medical Assistant Certificate from an approved school preferred
• 6+ months of supervised medical assistant administrative support preferred
• Experience in EKG and phlebotomy preferred
• CPR certification preferred
• Prior experience assisting providers with patient workflow a plus, as the job may require this function depending upon candidate qualifications.

Working Conditions/Physical Demand

Working indoors with telephone, copier, fax machine, computer, printer. The job may require use of centrifuge, electric exam table, glucometer, nebulizer, needles/syringes, oxygen equipment, scales, sphygmomanometer, stethoscope, thermometer, venipuncture equipment, wheelchair – depending upon candidate qualifications.

In compliance with New Jersey's Pay Transparency Act, the compensation range for this position is USD $16.00 to USD $23.00. When determining an offer, VNA Health Group considers factors such as the scope and responsibilities of the role, the candidate's work experience, education/training, relevant skills, internal pay equity, and market and organizational conditions. For more details about our benefits, please visit our Careers page.

EEOC

VNA Health Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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