Administrative Manager- Regional Office

State of Missouri; Missouri; On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

Pension plan

Health insurance

Generous leave and holidays

Job summary

The Missouri Department of Mental Health is seeking a leader to head the Business Office Fiscal Team, directing budgeting, payroll budgets, and vendor oversight across regional offices.

Join a team focused on financial integrity, monthly reporting, and cross‑functional collaboration with HR and admin logging systems. The role emphasizes supervisory leadership and process improvement initiatives within a statewide context.

Qualifications

• 5-7 years of relevant experience and 2-4 years of supervisory experience.
• Experience with budgeting, payroll and financial reporting.
• Preferred: Lean Six Sigma, Leadership Academy or similar programs.

Responsibilities

• Leads and supports a six-person Fiscal Team responsible for regional office budgeting and expense processing.
• Oversees payroll budgets for all regional offices, ensuring accuracy and compliance.
• Reviews purchases over $1000 for assigned regions to maintain financial integrity.
• Partners with HR to complete monthly vacancy report and ensure staffing data accuracy.
• Performs monthly reconciliation of regional office E&E budgets and twice-monthly payroll budget reconciliation.
• Completes annual budgetary documentation and conducts quarterly admin logging reviews.
• Serves as a resource on admin logging, SAMII Financial, and SAMII HR to resolve payroll, vendor, and expense issues.

Skills

Budget management

Supervisory experience

Payroll oversight

Financial reporting

Budget reconciliation

Cross-functional collaboration

Tools

SAMII Financial

SAMII HR

Job description

Job Location: This position can be domiciled at any DMH Developmental Disabilities Regional Office Statewide.

Why You’ll Love This Position

The Missouri Department of Mental Health is dedicated to the prevention, treatment, and public understanding of mental illness and developmental disabilities. By joining our team YOU can make a difference in the lives of those impacted by a mental illness or developmental disability so they can have the opportunity to pursue their dreams, live their lives to the fullest, and be a valued member of their communities.

This position leads the Business Office Fiscal Team

• Leads and supports a six‑person Fiscal Team responsible for regional office budgeting and expense processing
• Oversees and monitors the payroll budgets for all assigned regional offices, ensuring accuracy and compliance
• Reviews and approves all purchases over $1000 for assigned regions to maintain financial integrity
• Partners with HR to complete the monthly vacancy report and ensure staffing data accuracy
• Conducts monthly reconciliation of regional office E&E budgets and twice‑monthly reconciliation of payroll budgets
• Completes annual budgetary documentation and performs quarterly administrative logging reviews
• Serves as a knowledgeable resource on admin logging, SAMII Financial, and SAMII HR to resolve payroll, vendor, and expense issues as part of the business office management team

Minimum Qualifications:

• 5-7 years of relevant experience and 2-4 years of supervisory experience. (Substitutions may be allowed.)

Preferred Qualifications

• Training, certification, and/or education in continuous process improvement programs such as Lean Six Sigma as well as completion of Missouri Way, Leadership Academy, and similar programs is preferred.

Lack of post‑secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

If you have any questions about this position, please email Human Resources [e-mail]