Administrative Manager & Executive Assistant (Remote)

Noble Cortex; Mission (KS); Remote; USD 45,000 - 75,000; Full time

Job summary

An innovative venture in the AI industry seeks a dedicated Virtual Executive and Personal Assistant to support a leading executive. This remote role offers a unique chance to engage with transformative AI projects, enhancing your skills while contributing to impactful initiatives. You'll manage a variety of tasks, from scheduling and travel arrangements to project management and communication. The company fosters a culture of collaboration and personal growth, making it an ideal environment for those eager to learn and evolve in a fast-paced tech landscape. Join a team that values excellence and integrity, and be part of something truly transformative.

Benefits

Remote Work

Long-Term Growth Opportunities

Continuous Learning and Development

Flexible Work Hours

Qualifications

• Exceptional integrity and proactive attitude are essential.
• Detail-oriented with a commitment to constant learning.

Responsibilities

• Provide comprehensive administrative support to an executive.
• Manage scheduling, travel arrangements, and communications.

Skills

Organizational Skills

Communication Skills

Problem-solving

Technical Proficiency

Discretion

Multitasking

Flexibility

Attention to Detail

Tools

Office Software

Project Management Tools

Job description

Virtual Executive and Personal Assistant – Remote Contract

Noble Cortex is searching for a driven and experienced Virtual Executive and Personal Assistant who will work closely with a highly influential executive in the AI industry. This is not just a support role; it’s a long-term opportunity to grow, learn, and develop alongside an executive working on world-class AI projects. You’ll gain invaluable exposure to industry-leading work, build your skills, and be an integral part of driving projects forward.

The ideal candidate should exemplify exceptional personal and professional integrity, have a positive, proactive attitude, and demonstrate high moral standards and behavior, reflecting refinement and a sophisticated personality. You should have a growth mindset, be detail-oriented, and have an open mind committed to constant learning and improvement in the fast-paced world of technology and AI.

About Noble Cortex and Our Culture

At Noble Cortex, we’re more than a startup studio—we’re a family office-backed venture focused on empowering visionary entrepreneurs to create the next big thing for the world, for humanity, and for themselves. Join us, and you’ll have the unique opportunity to work on transformative AI projects that have the potential to reshape industries and improve lives. We foster a culture of innovation, collaboration, and personal growth. Our team is dedicated to turning bold ideas into reality, and we offer a space where creativity meets purpose.

What you will do

As the Virtual Executive and Personal Assistant at Noble Cortex, you will play a pivotal role in providing comprehensive administrative support to a highly influential executive in the AI industry.

Key Responsibilities

• Administrative Support: Handles a wide range of administrative tasks, including:
• Scheduling: Manages personal and professional calendars, scheduling appointments and events.
• Travel Arrangements: Plans and books personal and business travel, including flights, hotels, and transportation.
• Meeting Preparation: Prepares agendas, takes minutes during meetings, and ensures follow-up on action items.
• PR and Social Media Management: Ensures social media accounts are up to date, manages periodic posts, and keeps up with comments and likes.
• Project Management: Assists in managing and coordinating administrative and some business projects, personal projects, organizing events, and handling family matters, ensuring deadlines are met and resources are allocated efficiently.
• Confidentiality: Manages sensitive information and maintains confidentiality on any disclosed information, including high-level business matters.
• Communication: Acts as a liaison and gatekeeper for all communications, screening calls, emails, social media communications, and preparing correspondence.
• Record Keeping: Maintains records, schedules, and office supplies.
• Personal Errands: Manages personal tasks such as payments, online orders, household management, etc.
• Financial Bill Management: Manages limited basic financial tasks, such as bill payments, and maintains financial records of office equipment.
• Communication Channels: Primary communication will be through scheduled, recurring daily video calls, and secondary communication will be through phone calls and text messages using the approved messaging application.
• Travel Requirements: While this job is remote, there may be instances where you are expected to travel as per the employer’s request. The company will cover all travel expenses, including flights, accommodation, and meals.

Skills:

• Organizational Skills: Highly organized, able to manage multiple tasks and priorities.
• Communication Skills: Excellent written and verbal communication skills.
• Problem-solving: Ability to anticipate needs and solve problems proactively.
• Technical Proficiency: Skilled with office software, project management tools, and other relevant technologies, with general knowledge about Tech, AI, and Machine Learning, and a willingness to learn more.
• Discretion: High level of discretion and trustworthiness in handling personal and business information.
• Multitasking: Ability to handle multiple personal and professional tasks simultaneously.
• Flexibility: Adaptable to changing needs and schedules.
• Attention to Detail: Meticulous attention to detail in managing records and documents.

Availability:

• Must be available to work within U.S. Standard Time zones, flexible to accommodate project needs. This role requires a long-term commitment and consistent availability to collaborate.

Why You’ll Love Working at Noble Cortex:

• Culture of Excellence and Impact: Join a team that values integrity, respect, and the highest standards. We are dedicated to positively impacting the world and always strive for excellence.
• Long-Term Growth with Industry Leadership: Join a company that’s not only at the forefront of AI but is led by an influential leader with a track record of shaping the industry.
• Personal and Professional Growth: This role offers continuous learning and development opportunities. You will work closely with an executive who values mentorship and professional evolution.
• Remote Work: Join us from anywhere, and collaborate with a team of global innovators.

Apply Now:

If you’re ready to lead strategic initiatives for a company that’s driving AI innovation and changing the world, we want to hear from you.