Administrative Manager Emergency Preparedness

OU Medicine; United States; On-site; USD 70,000 - 105,000; Full time

Benefits offered by this job

PTO

401(k)

Medical and Dental Plans

Job summary

OU Health seeks an Administrative Manager for Emergency Preparedness to lead the program that covers prevention, mitigation, preparedness, response, and recovery across the organization.

The role develops and runs disaster preparedness training and exercises, maintains training records, and coordinates sessions with instructors and facilities. It also supports emergency planning and on-call disaster response activities within OU Health.

Qualifications

• Bachelor’s degree in emergency management, public administration, sociology, or related field.
• 1 year of experience in emergency plan development, large-scale exercise, or training program for emergency operations.
• Valid driver’s license.
• Ability to work in a professional office setting with occasional field work.

Responsibilities

• Develops and implements disaster preparedness training and exercise programs that test and support emergency plans.
• Schedules, coordinates, and conducts training courses, workshops, seminars, exercises, and meetings.
• Maintains records and documents on training and exercises conducted or hosted.
• Assists in emergency response and disaster planning.
• During a disaster, work schedule may be adjusted to support EOC operations.

Skills

Emergency Management

Training & Exercise Programs

Disaster Preparedness

Scheduling & Coordination

Communication Skills

Education

Bachelor’s Degree in Emergency Management/Public Administration

Tools

HICS/ICS

Job description

Position Title: Administrative Manager Emergency Preparedness Department: Emergency Preparedness Job Description: Job Description Under general supervision, the Manager of Emergency Preparedness is responsible for the implementation and maintenance of the Emergency Preparedness Program. This includes the coordination of activities relating to prevention, mitigation, preparedness, response, and recovery.

Essential Functions Essential Functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Develops and implements disaster preparedness training and exercise program that tests and supports emergency plans for OU Health, identifies deficiencies, and strives to improve organizational resiliency. Ensures training and exercise program meets requirements as mandated and/or recommended by federal, state, and/or local agencies. Responsible for scheduling, coordinating, and conducting training courses, workshops, seminars, exercises, and meetings. Which may include securing instructors (as required), developing and sourcing instructional materials, and securing equipment and reserving facilities. Develops and implements disaster preparedness training and exercise program that tests and supports emergency plans for OU Health, identifies deficiencies, and strives to improve organizational resiliency. Maintains records and documents on training and exercises conducted and/or hosted by OU Health as mandated and/or recommended by federal, state, and/or local agencies. Assists in emergency response and operations when directed, and in disaster planning. Conducts training of organizational staff in the preparation of long‑term plans that are compatible with the mission and vision of OU Health. During a disaster, work schedule is subject to be adjusted to properly support the operations of the EOC. Performs other duties as assigned.

Minimum Qualifications: Education: Bachelor’s Degree from an accredited college or university with major course work in emergency management, public administration, sociology, or other related field. Experience: One (1) year experience in the research, analysis, planning, and development of an emergency plan, large scale exercise, or training program for emergency operations. Or an equivalent combination of education and experience. License(s)/Certification(s)/Registration(s) Required: Must possess and maintain a valid driver’s license. Knowledge and Skill: This position operates in a professional office environment. Professional attire required. This position routinely uses office equipment such as computers, calculators, multi‑line telephones, photocopiers, scanners, binding machines, filing cabinets, and fax machines. This position is routinely in contact with the public, other OU health employees, elected officials and members of other entities. The majority of work is performed in a professional office setting with some field work as required. Must possess vision to read printed materials and a computer screen; and hearing and speech sufficient to communicate in person and over the telephone. Position requires sitting with upward and downward flexion of neck; fine finger dexterity and light to moderate finger pressure to manipulate keyboard, equipment controls, and other office equipment; pinch grasp to manipulate writing utensils. Frequent side‑to‑side turning of neck, walking, standing, bending, skewing and twisting at waist, moderate wrist torque to twist equipment knobs and dials; lifting objects weighing up to 25 lbs. from below waist to above shoulder level. Some local travel to various locations to attend meetings may be required. Basic knowledge of the Hospital Incident Command System / Incident Command System (HICS/ICS) under the National Incident Management System (NIMS). Basic knowledge of the Homeland Security Exercise and Evaluation Program (HSEEP). Basic knowledge of principles, practices, and techniques of emergency management. Basic knowledge of application and interpretation of federal, state, and local rules, regulations, codes, and ordinances as they relate to area of assignment. Basic knowledge of the principles, practices, and techniques of training development and presentation of training programs. Ability to apply judgement and discretion in resolving problems and interpreting policies and regulations. Ability to develop and maintain effective working relationships with other staff and external agencies. Ability to communicate effectively, both orally and in writing and make effective presentations of technical, complex, and sometimes controversial information.

Current OU Health Employees - Please click HERE to login. OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family. OU Health is the state’s only comprehensive academic health system of hospitals, clinics and centers of excellence. With 11,000 employees and more than 1,300 physicians and advanced practice providers, OU Health is home to Oklahoma’s largest doctor network with a complete range of specialty care. OU Health serves Oklahoma and the region with the state’s only freestanding children’s hospital, the only National Cancer Institute‑Designated OU Health Stephenson Cancer Center, Oklahoma’s flagship hospital, which serves as the state’s only Level 1 trauma center and Edmond Medical Center in the heart of the Edmond Community. Becker’s Hospital Review named University of Oklahoma Medical Center one of the 100 Great Hospitals in America for 2020. OU Health’s oncology program at OU Health Stephenson Cancer Center was named Oklahoma’s top facility for cancer care by U.S. News & World Report in its 2020-21 rankings. OU Health also was ranked by U.S. News & World Report as high performing in these specialties: Colon Surgery, COPD and Congestive Heart Failure. OU Health’s mission is to lead healthcare in patient care, education and research. Experts in prevention, treatment and cures, our team works to improve lives through innovation in medical care, education and research, while investing in the people, technologies and facilities that will enable us to achieve our goals. We are seeking individuals who have a passion and talent for caring for others. By joining our team, you will provide quality health care to our community through the work you do every day. We provide clinical and non‑clinical opportunities to further your career and we invite you to explore our available positions.

Equal employment opportunities are provided to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability, sexual orientation, gender identity, genetic information or protected veteran status in accordance with applicable federal laws. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training. Reasonable accommodations are made to the known physical and mental limitations of qualified individuals with disabilities.