Administrative Manager/Comptroller

Tree of Life Personal Care Home LLC; Hanover (York County); On-site; USD 75,000 - 110,000; Full time

Job summary

Tree of Life Personal Care Home LLC is seeking an Administrative Manager/Comptroller to oversee all back-office operations, including accounting, financial reporting, and administrative management. The role requires leadership of administrative staff and strong analytical capabilities, with a focus on improving financial performance in a senior living environment.

Ideal candidates will have experience in personal care home administration, accounting, and familiarity with healthcare software.

Qualifications

• Must have experience in personal care or eldercare administration and solid financial oversight.
• Background in senior living facilities or memory care is preferred.
• Experience in accounting, bookkeeping, or financial management is required.
• Prior administrative leadership experience is essential.
• Strong analytical and problem-solving skills are required.
• Experience preparing, interpreting, and presenting financial reports.
• Excellent organizational, communication, and leadership abilities.
• Proficiency with Microsoft Office, especially Excel and related tools.
• Experience with healthcare administration software or IA systems is a plus.
• Knowledge of budgeting, payroll, and operational reporting is required.

Responsibilities

• Oversee income and expense records and maintain accuracy.
• Reconcile bank statements and ensure precise financial reporting.
• Prepare, review, and distribute monthly reports with commentary and recommendations.
• Maintain accounting records and ensure policy compliance.
• Analyze financial and operational data to identify revenue opportunities and expense reductions.
• Develop policies to improve financial performance and efficiency.
• Monitor KPIs and recommend corrective actions as needed.
• Supervise and support administrative staff.
• Cross-train in other admin functions and provide coverage as needed.
• Develop and maintain employee schedules and administrative workflows.

Skills

Financial reporting

Bank reconciliation

Analytical thinking

Leadership abilities

Administrative oversight

Excel proficiency

Communication skills

Workflow optimization

Budgeting experience

Payroll knowledge

Education

Personal Care Home Administrator experience

Experience in senior living facilities

Experience in accounting or financial management

Administrative leadership experience

Strong analytical and problem-solving skills

Experience preparing financial reports

Excellent organizational and leadership abilities

Proficiency with Microsoft Office, particularly Excel

Experience with healthcare administration software

Knowledge of budgeting, payroll, and operational reporting

Tools

Microsoft Office (Excel focused)

Accounting software

Intelligent Automation (IA) systems

Job description

Description

Position Summary

The Administrative Manager/Comptroller is responsible for overseeing all back-office operations. Responsible for accounting, financial reporting, operational analysis, and administrative management.

Requirements

Essential Functions

• · Oversee and maintain all income and expense records.
• · Reconcile bank statements and ensure accurate financial reporting.
• · Prepare, review, and distribute monthly financial reports with commentary and recommendations.
• · Maintain accurate accounting records and ensure compliance with company policies.
• · Analyze financial and operational reports to identify opportunities for increased revenue and reduced expenses.
• · Develop and implement policies and procedures that improve operational efficiency and financial performance.
• · Monitor key performance indicators and recommend corrective actions when necessary.
• · Supervise and support administrative staff.
• · Cross-train in other administrative functions and provide coverage as needed.
• · Develop and maintain employee schedules and administrative workflows.

The above requirements are representative of minimum knowledge, skills, and abilities. To perform this job successfully, the individual will possess the ability and aptitude to perform each duty proficiently.

Educational and Other Requirements

1. 1. Prior Personal Care Home Administrator experience preferred.
2. 2. Experience working in senior living, assisted living, personal care, or memory care facilities.
3. 3. Experience in accounting, bookkeeping, or financial management.
4. 4. Previous administrative leadership experience.
5. 5. Strong analytical and problem-solving skills.
6. 6. Experience in preparing and interpreting financial reports.
7. 7. Excellent organizational, communication, and leadership abilities.
8. 8. Proficiency with Microsoft Office, particularly Excel, and accounting software.
9. 9. Experience with Intelligent Automation (IA) systems or healthcare administration software.
10. 10. Knowledge of budgeting, payroll, and operational reporting.