Administrative Manager

Regional Food Bank; New York (NY); On-site; USD 60,000; Full time

Job summary

An established industry player is seeking an Administrative Manager to enhance operational efficiency and create a welcoming environment for staff and volunteers. This pivotal role involves managing office functions, supporting executive leadership, and overseeing financial processes. The ideal candidate will possess strong organizational, communication, and problem-solving skills, along with proficiency in Microsoft Office tools. Join a dedicated team making a difference in the community, where your contributions will directly impact the success of various initiatives and programs.

Qualifications

• Experience in office management or as an executive assistant is essential.
• Strong organizational and communication skills are a must.
• Proficiency in Microsoft Office Suite and other office software required.

Responsibilities

• Manage office environment and support onboarding/offboarding processes.
• Provide administrative support for special projects and events.
• Oversee financial documentation and ensure compliance with standards.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Budgeting and Financial Oversight

Attention to Detail

Education

Experience as Executive Assistant or Office Management

Experience in Nonprofit Organizations

Tools

Microsoft Office Suite

Microsoft Teams

Zoom

Job description

Join to apply for the Administrative Manager role at Regional Food Bank

4 days ago Be among the first 25 applicants

Join to apply for the Administrative Manager role at Regional Food Bank

Get AI-powered advice on this job and more exclusive features.

Qualifications: Experience as executive assistant, senior administrative professional or office management role, preferably in a nonprofit or community-based organization. Strong organizational, communication, and problem-solving skills. Ability to manage multiple tasks simultaneously, cross-departmentally collaborate, and prioritize effectively. Experience with budgeting and financial oversight, including PO management and purchasing. Experience with SOP drafting, development and implementation is preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Microsoft Teams, Zoom, and other office software. Excellent interpersonal skills and the ability to work collaboratively with a diverse team. Strong attention to detail and ability to handle confidential information with discretion.

Physical Requirements: This position works in a typical office setting but may be exposed to extreme temperatures in a warehouse setting. There may be extended periods of sitting, standing and/or bending, listening, talking and/or visual concentration, writing and/or computer use. This position would normally have routine opportunities for the employee to be able to alter their physical position or change eye focus. Occasional lifting, moving, and delivering boxes required; lifting should not normally exceed 30 pounds.

Position Summary: The Administrative Manager will play a key role in creating a professional and welcoming environment for staff, guests, and volunteers at the Regional Food Bank Hudson Valley. In partnership with the Administrative Specialist, the Administrative Manager will provide comprehensive administrative support, ensuring the smooth and efficient operation of the organization's day-to-day activities. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks across various departments and functions.

Duties And Responsibilities

• Office Management & Staff Support:
• Maintain functional, effective and safe working environment in Montgomery facility.
• Support onboarding and offboarding processes for new employees in collaboration with the HR Department and IT team.
• Cross-Functional Leadership Support:
• Provide administrative and logistical support for special projects, including food bank events, community outreach initiatives, and other special functions.
• Assist with event scheduling, coordination, and execution as needed
• Point of Contact for Executive Leadership:
• Serve as the primary point of contact for Executive Leadership in Hudson Valley troubleshooting issues and resolving problems as they arise.
• Board and Administrative Support:
• Support Advisory Board communications, including taking and distributing meeting minutes, meeting documents and board member communications.
• Oversee record-keeping systems and ensure compliance with organizational standards.
• Financial Oversight:
• Manage company credit card usage and purchase order processes, in partnership with the Administrative Assistant, ensuring proper documentation and adherence to budgetary guidelines.
• Reception & Administrative Coverage:
• Provide back-up reception duties and administrative support to the team, as needed.
• Oversee office supply inventory and ensure timely purchasing within budget constraints.
• Guest Relations & Tours:
• Serve as a host for guests, conducting tours of the Food Bank facility and ensuring a positive visitor experience and proper inbound and outbound guest reporting for building safety
• Procedure Development & Efficiency:
• Develop and implement administrative procedures to increase operational efficiency by drafting, developing and implementing SOPs.
• Office Activity Coordination:
• Organize and supervise office activities in partnership with the Administrative Team and HR, ensuring smooth operations and effective collaboration across departments.
• Community Engagement & Advancement Support:
• Work closely with the Advancement team to leverage building and conference room spaces for external groups, helping to drive donations, volunteer engagement, and community involvement.
  
  

The above statements are intended to describe the general nature and level of work performed by employees assigned to this position. The statements are not intended to be an exhaustive list of all duties, responsibilities, and skills required of an employee performing this job.

Salary: $60000 per year

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management and Information Technology

• Industries

  Civic and Social Organizations

Referrals increase your chances of interviewing at Regional Food Bank by 2x

Sign in to set job alerts for “Administrative Manager” roles.

Director of Hospital Administration & Support Services

New Hampton, NY $123,793.00-$156,224.00 1 week ago

SAINT LAURENT Operations Manager Woodbury

Agent's Executive Assistant - State Farm Agent Team Member

Highland Mills, NY $35,000.00-$45,000.00 9 months ago

Corporate & Foundation Relations Administrative Assistant

Assistant Restaurant Manager, Back of House Operations

Senior Operations Manager - Transportation (Supply Chain/Logistics)

Highland, NY $80,000.00-$100,000.00 7 months ago

Poughkeepsie, NY $51.31-$95.29 3 months ago

Kitchen Operations Manager (Newburgh Corps)

Highland, NY $70,000.00-$80,000.00 5 months ago

Kitchen Operations Manager (Newburgh Corps)

Mechanical Engineering Construction Project Manager

Office Admin, Superintendent and Project Manager

Corporate & Foundation Relations Administrative Assistant

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.