Administrative Manager

Seven Counties; Louisville (KY); On-site; USD 45,000 - 68,000; Full time

Job summary

Seven Counties seeks an experienced administrative leader to supervise business professional staff within the designated division and oversee daily operations to ensure continuity of services. You will manage reporting, budgeting processes, and maintain division-wide systems and controls to support efficient service delivery.

The role requires a specialty program in Business or Office Administration and/or an Associate's degree, plus 6–8 years of administrative experience with 4 years in

Qualifications

• Six to eight years of administrative experience.
• Four years supervising others.
• Advanced knowledge of Microsoft Office Suite.

Responsibilities

• Oversee division's administrative operations and supervision of staff.
• Maintain division-wide business systems and processes and resolve issues.
• Produce and validate division reports (weekly, monthly, no-shows, etc.).
• Coordinate payroll liaison and Accounts Receivable functions across sites.
• Monitor division fiscal status and participate in budgeting.

Skills

Staff supervision

Financial reporting

Data reporting

Education

Special program in Business/Office Admin (18 months–3 years)

Associate's degree in business or related field

Tools

Microsoft Office Suite

Job description

Job Description:

ESSENTIAL JOB FUNCTIONS

• Supervises assigned business professional staff members within designated division, including hiring and training, delegating work, evaluating job performance, and assuring continuity/back-up of division's business operations.

• Maintains division's business systems and processes (e. g., scanning, data entry, billing, daily deposits, scanning, consistent with SCS's standardized business practices; regularly evaluates division's business systems and processes to ensure adherence to SCS's standards; identifies and resolves problems with existing business systems and processes and, as needed, makes recommendations for improving existing systems and processes.

• Runs, or ensures that others run, miscellaneous division-wide daily, weekly, and monthly reports (e.g., division productivity and caseload) and, upon request, special reports (e.g., no-show, billable services by individual staff); assesses validity of division-wide reports; when reports are inaccurate, engages in problem-solving to correct inaccuracies

• Ensures that every site within division has functional business systems in place for maintenance and repair of work site and equipment and management of office supply inventory.

• Ensures that every site within the division has designated liaison to Payroll. *

• Ensures that every site within division has designated liaison to Accounts Receivable, performing various billing functions (e.g., grants, case management)

• Monitors division's fiscal status and participates in planning/budget development process.

EDUCATION

• Completion of specialty program of 18 months'- to -3 years' duration in Business, Office Administration, or a related field.

• Associate's degree in business or related field, preferred.

EXPERIENCE

• Six-to-eight years' administrative experience, performing administrative or business professional tasks.

• Four years' experience supervising others performing similar business professional work.

REQUIREMENTS

Advanced knowledge of Microsoft Office Suite.

COMPANY OR PERSONAL VEHICLE USAGE: Yes

Time Type: Full time