Administrative Manager

Burke; Livingston (TX); On-site; USD 37,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Retirement plan with employer match

Paid vacation and sick leave

Paid holidays

Employer-paid life insurance

Employee Assistance Program (EAP)

Job summary

Burke is seeking an organized Administrative Manager to join our Polk Mental Health Clinic in Livingston, TX. You’ll oversee support staff and office operations, ensuring compliance with clinical standards.

Responsibilities include clinical records management, fee collection, database maintenance, reports and audits, and serving as the Designated Records Monitor. Strong organizational, typing, and communication skills are essential to success.

Qualifications

• Bachelor's degree required from an accredited college or university.
• Two years of clerical experience in a medical/mental health or business office.
• Valid Texas driver's license and insurable driving record.
• Ability to complete Defensive Driving training.
• Knowledge of word processing and database software.
• Strong typing, telephone, organizational, and communication skills.
• Ability to work with adults diagnosed with severe and persistent mental illness.

Responsibilities

• Supervise and coordinate daily activities of support staff and office operations.
• Manage clinical records in accordance with agency and regulatory requirements.
• Oversee fee collection systems and maintain accurate financial records.
• Prepare and maintain clinical databases.
• Order office supplies and coordinate mail flow.
• Prepare monthly and quarterly reports and complete audits.
• Serve as the Designated Records Monitor (DRM).
• Collaborate with clinical staff, consumers, and community agencies to ensure standards compliance.
• Maintain accurate documentation and administrative records; provide excellent customer service.

Skills

Typing

Phone communication

Organizational skills

Communication skills

Office software

Education

Bachelor's degree

Bachelor's degree in Business or Management

Tools

Word processing

Database software

Job description

Position Title: Administrative Manager Location:Polk Mental Health Clinic | Livingston, TX
Position Number: P#1277
Compensation: $43,178 annually

About the Role

Burke is seeking an organized and experienced Administrative Manager to join our team at the Polk Mental Health Clinic in Livingston, TX. The Administrative Manager is responsible for the management and organization of support staff and general office operations.

Responsibilities include clinical records management, fee collection systems, preparation and maintenance of clinical databases, requisition of supplies, and coordination of mail flow. This position also prepares monthly and quarterly reports and audits as requested by the Service Director and serves as the Designated Records Monitor (DRM).

The Administrative Manager maintains effective working relationships with individuals receiving services and outside agencies and works closely with clinical and support staff to help ensure compliance with clinical standards. This position requires strong organizational, typing, telephone, communication, and computer skills.

What You'll Do

• Supervise and coordinate the daily activities of support staff and office operations.
• Manage clinical records in accordance with Agency and regulatory requirements.
• Oversee fee collection systems and maintain accurate financial records.
• Prepare and maintain clinical databases.
• Order office supplies and coordinate incoming and outgoing mail.
• Prepare monthly and quarterly reports and complete requested audits.
• Serve as the Designated Records Monitor (DRM).
• Work collaboratively with clinical staff, consumers, and community agencies to ensure compliance with clinical standards.
• Maintain accurate documentation and administrative records.
• Provide excellent customer service and professional communication in person and by telephone.

What You Need

Required

• Bachelor's degree from an accredited college or university.
• Two (2) years of clerical experience in a medical office, mental health-related setting, or business office.
• Valid Texas driver's license.
• Driving record insurable by Burke's insurance administrator.
• Ability to complete Defensive Driving training.
• Knowledge of word processing and database software.
• Strong typing, telephone, organizational, and communication skills.
• Ability to work professionally with adults diagnosed with severe and persistent mental illness.

Preferred

• Bachelor's degree in Business or Management.
• Three (3) years of leadership and management experience in a medical office, mental health-related setting, or business office.

Eligible full-time employees enjoy a comprehensive benefits package, including:

• Medical, dental, and vision insurance
• Retirement plan with employer match
• Paid vacation and sick leave
• Paid holidays
• Employer-paid life insurance
• Employee Assistance Program (EAP)

Work Schedule

• Monday - Friday, generally 8:00 a.m. - 5:00 p.m.
• Occasional after-hours work may be required.

Physical Requirements

• Ability to lift up to 50 pounds.
• Ability to bend, reach, and move throughout the workday.
• Visual and auditory skills sufficient to perform telephone, receptionist, and transcription duties.
• Fine motor skills are necessary for accurate handwriting and typing.

Equal Opportunity Employer

Burke is an Equal Opportunity Employer and does not discriminate based on race, color, gender, sexual orientation, national origin, religion, age, or disability unless such characteristics are bona fide occupational requirements.

Applicants must provide proof of identity and employment authorization as part of the hiring process. All final candidates are subject to background and driving record checks as part of Burke's pre-employment screening process.