Administrative Manager

Internal Revenue Service; Atlanta (GA); On-site; USD 50,000 - 80,000; Full time

Job summary

A leading government agency seeks an Administrative Manager to supervise legal support staff in Atlanta. Responsibilities include ensuring efficient office operations, overseeing staffing, and developing training programs. Ideal candidates will have strong organizational and communication skills and a commitment to continuous improvement.

Qualifications

• Minimum 3-5 years experience in a management/supervisory role.
• Ability to work independently and in a fast-paced environment.
• Excellent interpersonal skills.

Responsibilities

• Supervise legal assistants and interns.
• Monitor and coordinate staffing ratios and workflow.
• Manage onboarding and offboarding duties.

Skills

Communication

Organizational Skills

Time Management

Problem Solving

Confidentiality

Education

High School Diploma

Bachelor’s Degree in Business Administration

Job description

TheAdministrativeManagerwillsuperviseagroupoflegalsupportstaffaswellasprovidesupportforofficeoperationsintheAtlantaOffice.ThepositionprovidesleadershiptopersonnelsupportingtheattorneysoftheFirm.Theprimarypurposeistoensureallattorneyshavethenecessaryassistanceandsuitablephysicalworkenvironmentforthepracticeoflaw.ThefollowingsetofsuccessfactorsdescribethecharacteristicsofthosewhoaresuccessfulinourFirm:

•Helpful,Congenial,Personable,Positive

•Unpretentious,Approachable,Respectful,TeamOriented

•Organized,Timely,Confidential,Responsive(within24hours)

•Accountable,TakesOwnership,CorrectsMistakes

•AdeptandCreativeProblemSolver

EssentialJobFunctions:

• Superviselegalassistants,receptionist,officesupervisor/coordinator,andinterns.
• Monitorandcoordinatelegalassistant/attorneystaffingratiosandworkflow.
• Managetimekeepingofdirectreportsbyreviewingandapprovingweeklytimecards,PTOrequests,monitoringandmanaginghours,breaksandovertimerequests.
• Assessstaffperformance,providecoaching/guidanceandaddressperformanceissueswhenneeded,conductannualperformancereviewsofdirectreportsincollaborationwithRegionalAdministrativeManager.
• Understandandabletoperformbasicemployeerelations.
• CollaboratewithRegionalAdministrativeManagertorecruit,interviewandhirelegalsupportstaff:review/vetresumes,conductandcoordinateinterviews,andobtainfinalapprovalforhiring.
• Employeeonboardingduties(determineofficeseating,ensureofficeservicesandIThavesetupoffice/workstationandcreatedrequiredUseraccounts)andoffboardingduties.
• CollaboratewithRegionalAdministrativeManageronthedevelopmentandimplementationoftrainingforassignedstaff.
• EnsuretheAtlantaofficeisfunctional,safe,andadequatelystockedwithnecessarysupplies.
• Interactwithpropertymanagersandmanagevendorsinsupportofofficeoperations.
• Plan,scheduleandpromoteofficeevents(e.g.monthlybreakfasts,happyhours,holidayparties,staffmeetings,partnershipmeetings).

Education,Experience,andSkills:

• HighSchoolDiplomarequired.Bachelor’sdegreeinbusinessadministration,management,orrelatedfieldpreferred.
• Minimum3-5years’experienceinamanagement/supervisoryroleinaprofessionalservicesetting.
• Abilitytoworkindependentlywithlittletonosupervisionandperforminafast-paced,dynamicworkenvironment.
• Determinationanddesiretodrivecontinuousimprovementofoperations.
• Abilitytocommunicateeffectivelywithalllevelsofmanagement.
• Abilitytoworkwithsensitiveinformationwhilemaintainingconfidentiality.
• Abilitytomulti-task,prioritizeandworkundertightdeadlines.
• Excellentorganizationalskillsforoptimalworkflowandefficiency.
• Excellenttimemanagement,interpersonalandcommunicationskills.
• Adaptabletochangingprioritiesandworkdemands.
• Pro-active,followsthroughwithminimumdirection,anddisplaysinitiative.
• Exhibitsapositiveattitudeandhasconfidence.

EEOStatement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drugâfree workplace policy, which includes the ability to pass a preâemployment drug screen. Employees may be subject to reasonableâsuspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.