Administrative Legal Assistant

Wolfsdorf Rosenthal LLP; Santa Monica (CA); Hybrid; USD 50,000 - 70,000; Full time

Job summary

A leading immigration firm seeks an Administrative Legal Assistant for its Santa Monica office. This role requires supporting attorneys through various administrative tasks, maintaining efficient workflows, and contributing to special projects. The ideal candidate possesses a Bachelor's degree and 2+ years of experience, along with strong organizational and communication skills. The firm values inclusivity and provides an environment for team members to excel.

Qualifications

• Bachelor’s degree with good academic record.
• At least 2 years of administrative experience required.
• Demonstrated computer skills.

Responsibilities

• Supporting assigned Attorneys and Partners with administrative tasks.
• Performing thorough and accurate document management and data entry.
• Working on special administrative projects as directed by Attorneys.

Skills

Attention to detail

Interpersonal skills

Communication skills

Organizational skills

Computer skills

Education

Bachelor's degree

Job description

WR Immigration is a global immigration firm known worldwide for its innovation, technology, high touch legal services, and flawless execution. With nine offices in three time zones, the firm provides corporate global visa services in over 100 countries. WR is one of the fastest growing immigration service providers worldwide with over 40 attorneys and 150 immigration professionals working out of offices in Boston, Los Angeles, Michigan, New York, Oakland, San Diego, San Francisco, Santa Monica, and Shanghai.

The Administrative Legal Assistant reports directly to specific Attorneys and Partners and works with the Legal Team to ensure a smooth workflow for the Attorneys that they support. This position supports the firm by performing necessary administrative tasks on a daily basis, and is based out of our Santa Monica office. Some remote work is permissible for this position, although in-office attendance is required approximately 1-2 days per week.

Administrative Legal Assistant Responsibilities:

• Supporting assigned Attorneys and Partners with administrative tasks, including but not limited to:
  • Scheduling appointments with colleagues and clients
  • Drafting and sending documents, including service contracts
  • Updating the firm's CRM platform consistently when taking any action related to a case
  • Organizing and distributing Attorneys' mail to the appropriate Legal team members
• Working on special administrative projects, including presentations, as directed by the Attorneys
• Performing thorough and accurate document management and data entry
• Tending to other projects, including possible casework, as directed by a Partner and based on the needs of the firm

Administrative Legal Assistant Requirements:

• Bachelor’s degree with good academic record
• At least 2 years of administrative experience required
• Excellent attention to detail
• Strong interpersonal and communication skills, especially relating to email communication in a professional work environment
• Ability to implement and maintain organizational systems consistently
• Demonstrated computer skills
• Fast learner

WR Immigration is committed to creating, fostering, and preserving aninclusive environment. We support ourteam membersfrom all nations and backgrounds to achieve theirgoals and build a life of their dreams.We recognize that our team members bring different talents, skills,and experiences and their contributions are valuable for our clients and our firm. We believe that it isourresponsibility to create an inclusive and respectful workplace that inspires excellence andcompassion.

All applicants must include a resume, cover letter, and brief writing sample to be considered for the position.