Administrative Lead, Safety & Work Planning (ALS)

Lawrence Berkeley National Laboratory; San Francisco (CA); Hybrid; USD 95,000 - 123,000; Full time

Benefits offered by this job

Paid time off

Sick leave

Holidays

Culture of belonging

Job summary

Lawrence Berkeley National Laboratory’s Advanced Light Source (ALS) seeks an experienced Administrator to support its Safety and Work Planning groups. This role provides comprehensive administrative support to leadership and staff, manages meeting logistics, safety documentation, test records, databases, and audit trails across CAMS and ASCC.

The position supports ALS-U and related projects in a hybrid work environment.

Qualifications

• Minimum of 5 years of relevant administrative and operational support experience.
• Experience supporting senior-level management in professional, academic, or research environments.
• Proficiency with Google Workspace, MS Office Suite, and Zoom on Mac/PC.
• Experience designing and maintaining tracking systems, databases, spreadsheets, and workflows to manage data accurately and improve efficiency.
• Strong organizational, analytical, and communication skills.
• Ability to collaborate across matrixed teams and manage multiple priorities.

Responsibilities

• Serve as the primary admin and operational support contact for the Safety and Work Planning groups.
• Coordinate meetings, safety reviews, workshops, conferences, and events including logistics and communications.
• Coordinate travel with approvals, itineraries, and expense reports per DOE requirements.
• Maintain documentation, records, and audits across CAMS and ASCC systems.
• Prepare minutes and track action items to completion.
• Develop and optimize workflows, templates, and tracking systems to improve efficiency.
• Assist with building management, access coordination, and facilities needs.

Skills

Administrative support

Calendar management

Travel coordination

Data management

Process improvement

Cross-functional collaboration

Education

Bachelor’s Degree in Business Administration or related field

Tools

Google Workspace

MS Office Suite

Zoom

Jira

Confluence

Smartsheet

Slack

Job description

Lawrence Berkeley National Laboratory’s Advanced Light Source (ALS) seeks an experienced Administrator to support its Safety and Work Planning groups. This role provides comprehensive administrative support to leadership and staff, manages meeting logistics, safety documentation, test records, databases, and audit trails across CAMS and ASCC.

The position supports ALS-U and related projects in a hybrid work environment.