Administrative Lead, Clinical Anatomy & Donor Program

Stanford University; Palo Alto (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Stanford University is seeking an experienced Administrative Associate 3 to provide high-level operational support in a busy academic environment within the School of Medicine. You will manage the Anatomical Gift Program, donor communications, policy reviews, and process improvements.

The role requires independent work, accuracy, organization, initiative, and flexibility, with strong time management and interpersonal skills to support families, healthcare professionals, and donors during intake.

Qualifications

• Advanced computer skills and experience with office software and email applications.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.

Responsibilities

• Act on behalf of supervisor to establish priorities and resolve administrative problems.
• Oversee conferences, seminars, events, and related logistics including vendor coordination and budget management.
• Draft documents, correspondence, course handouts, grants, and reports with editing and fact-checking.
• Plan calendars, resolve scheduling conflicts, and arrange travel per policies.
• Create complex reports and spreadsheets using specialized software and systems.
• Process financial transactions, monitor and reconcile budgets, and assist with equipment requests and vendor selection.
• Coordinate maintenance services and office moves or renovations.
• Lead staff or supervise day-to-day work of students or temporary workers.

Skills

Advanced computer skills

Strong organizational skills

Verbal and written communication

Customer service skills

Prioritize and multi-task

Initiative and ownership

Judgment and decision making

Education

High school diploma

Tools

Microsoft Office

Email applications

Job description

Stanford University is seeking an experienced Administrative Associate 3 to provide high-level operational support in a busy academic environment within the School of Medicine. You will manage the Anatomical Gift Program, donor communications, policy reviews, and process improvements.

The role requires independent work, accuracy, organization, initiative, and flexibility, with strong time management and interpersonal skills to support families, healthcare professionals, and donors during intake.