Administrative Judicial Legal Assistant

California Department of Industrial Relations; Sonoma (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

The California Department of Industrial Relations is seeking a Senior Legal Typist to provide clerical support to Workers' Compensation Judges, including preparing and serving orders, correspondence, reports, decisions, and awards. The role involves handling documents in EAMS and maintaining records while assisting parties and the public with inquiries.

The position is based in Santa Rosa and requires proficiency in Microsoft Office and a 45 WPM typing speed, along with strong organization and

Qualifications

• Proficient with Microsoft Office products (Word, Excel, Outlook, PowerPoint).
• Typing speed 45 words per minute.
• Read and write English at a level suitable for job performance.
• Establish and maintain effective working relationships.
• Communicate effectively, follow directions and use good judgment.
• Manage time and resources efficiently and be responsive to management needs.

Responsibilities

• Provide clerical support for Workers' Compensation Judges, including preparing and serving orders, correspondence, reports, decisions and awards.
• Reserve and complete tasks in the Electronic Adjudication Management System (EAMS) for incoming/outgoing documents.
• Maintain EAMS records and assist parties and the public with inquiries.
• Support office operations and assist with other duties as assigned.

Skills

Typing speed 45 wpm

Reading and writing English

Time management

Effective communication

Judgment and decision making

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Job Description And Duties

This is a re-post. If you previously applied, there is no need to re-apply as your application is on file and will be considered.

The SLT provides clerical support for Workers' Compensation Judges including the preparation and service of orders, correspondence, reports, decisions and awards. This includes reserving and completing tasks within the Electronic Adjudication Management System (EAMS) involving the processing of both incoming and outgoing documents. The SLT also assists the WCJ in maintaining EAMS records and assisting parties and the public with inquiries.

This posting may be used to fill future vacancies in accordance with 2 CCR.

• 249.3.

To be considered for this Senior Legal Typist job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, access the exam bulletin: https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=1833

You will find additional information about the job in the Duty Statement.

Working Conditions

This position is located at: 50 D Street, Room 420, Santa Rosa, CA 95404.

The employee works 40 hours per week in an office setting. Daily access to and use of a personal computer, keyboard, telephone, fax and other office equipment are essential. Employee is required to attend meetings in designated conference rooms and be willing to travel for off-site trainings, work in a team environment and independently.

Special Requirements

Proficient with Microsoft Office products including, Word, Excel, Outlook and Power Point. Typing Certificate of 45 words per minute, ability to read and write English at a level required for successful job performance, establish and maintain effective working relationships, communicate effectively, follow directions, analyze situations and take effective action using good judgment in decision making, manage time and resources effectively and be responsive to management needs.

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 11/9/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below.

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Industrial Relations

Cert Mailing Address Sacramento

Attn: Certifications Unit

1416 9th Street, 13th Floor

Sacramento , CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Industrial Relations

Cert Drop Off Address Sacramento

Human Resources/Certs Unit

1416 9th Street, 13th Floor

Sacramento , CA 95814

08:00 AM - 04:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug‑free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.