Administrative Judicial Legal Assistant

California Department of Industrial Relations; Santa Barbara (CA); Hybrid; USD 50,000 - 80,000; Full time

Job summary

The California Department of Industrial Relations, Division of Workers' Compensation, seeks a Senior Legal Typist to support legal and clerical tasks in a busy environment. Responsibilities include processing case openings, pleadings, and correspondence, and assisting parties with inquiries in person, by phone, or email.

The role requires typing 45 wpm, strong English reading/writing, and ability to transcribe dictations for reports or orders, with hybrid work options and office presence 3 days

Qualifications

• Typing speed of 45 words per minute.
• Proficient with Microsoft Office products including Word, Excel, Outlook and PowerPoint.
• Excellent reading and writing in English; strong communication skills.

Responsibilities

• Review and process legal documents such as case openings, pleadings and correspondence.
• Assist parties and litigants with inquiries and updates in person, by phone, or email.
• Transcribe dictation from a dictating machine for reports, decisions or orders.
• Prepare correspondence independently.

Skills

Typing 45 wpm

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Job Description And Duties

If you enjoy taking part in legal administrative and clerical support under unique and complex circumstances and can type at a speed of 45 words per minute, the Senior Legal Typist (SLT) position with the Division of Workers' Compensation (DWC) may be for you. DWC within the Department of Industrial Relations (DIR) monitors the administration of workers' compensation claims and provides services to assist in resolving disputes with claims for workers' compensation benefits. DWC is looking for an effective communicator willing to prepare correspondence independently. The SLT will review and process legal documents such as case openings, pleadings, and other correspondence. The SLT will also assist parties and litigants with inquiries and updates in person, by telephone, or email. Additionally, the SLT will transcribe dictation from a dictating machine for reports, decisions, or orders. This position has flexibility to telework and is expected to report to the office 3 days a week.

This posting may be used to fill future vacancies in accordance with 2 CCR.

• 249.3.

To be considered for this Senior Legal Typist job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin: https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=1833

You will find additional information about the job in the Duty Statement.

Working Conditions

120 Cremona Drive, Suite 270
Goleta, CA 93117
The Santa Barbara office is in a smoke-free office located in the Employment Development Department building, close to public transportation and a short walk to State Street where you can enjoy many restaurants. Daily access to and use of a personal computer, keyboard, telephone, fax and other office equipment are essential. Employee is required to attend meetings in designated conference rooms and be willing to travel for off-site trainings, work in a team environment and independently.

Special Requirements

Proficient with Microsoft Office products including, Word, Excel, Outlook and Power Point. Typing Certificate of 45 words per minute, ability to read and write English at a level required for successful job performance, establish and maintain effective working relationships, communicate effectively, follow directions, analyze situations and take effective action using good judgment in decision making, manage time and resources effectively and be responsive to management needs.

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

Final Filing Date: 10/27/2026.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.