Administrative Inventory Assistant

Otter Tail Corporation; Wahpeton, Northern (ND, KY); Hybrid; USD 40,000 - 54,000; Full time

Benefits offered by this job

Competitive compensation

Employee stock options

401(k) with match

Health, disability and life insurance

Training opportunities

Career development

Job summary

Otter Tail Power Company in Wahpeton, ND is seeking an Administrative Inventory Assistant to support Central Stores. You will help maintain accurate inventory records, process transactions in Oracle, and coordinate administrative activities to ensure smooth operations.

This role reports to the Supervisor Supply Chain and offers competitive pay, benefits, and opportunities for professional growth. Strong organizational skills, attention to detail, and proficiency with Microsoft Office are

Qualifications

• Five+ years of office administrative experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with Oracle or similar enterprise systems.
• Attention to detail and accuracy.
• Ability to collaborate across the organization.
• Ability to learn new systems quickly.

Responsibilities

• Provide administrative support for Central Stores, including scheduling meetings and preparing materials.
• Analyze and verify accounting data to ensure accurate inventory entries.
• Maintain inventory transactions in Oracle (shipping, receiving, issues, receipts).
• Administer inventory records and centralized inventory control.
• Reconcile capital and expense work orders with Fixed Assets and adjust discrepancies.
• Support reconciliation and sale of scrap equipment.
• Order office and warehouse supplies and coordinate facility checks.
• Follow SOX controls and company accounting policies in recordkeeping.
• Deliver excellent customer service to internal stakeholders.

Skills

Office administration

Time management

Communication

Microsoft Office

Outlook

Excel

Word

PowerPoint

Oracle

Attention to detail

Tools

Oracle

Job description

OTP Central Stores
Wahpeton, ND 58075, USA

Description

Administrative Inventory Assistant

Location: Wahpeton, ND

Salary grade 4

Otter Tail Power Company is seeking a detail-oriented and organized Administrative Inventory Assistant to provide administrative support for our Central Stores operations. This position plays a vital role in maintaining accurate inventory records, supporting inventory transactions, coordinating administrative activities, and delivering exceptional customer service. If you thrive in a fast-paced environment, enjoy working with data, and take pride in accuracy and organization, we encourage you to apply.

This position will report to the Supervisor Supply Chain.

Key Responsibilities

• Provide administrative support for the Central Stores office, including scheduling meetings, preparing and formatting presentations, and distributing meeting materials.
• Analyze and verify accounting and project information to ensure accurate entry of inventory transactions, including Material Requisitions and field As-Built documentation.
• Maintain, analyze, and accurately process inventory transactions in Oracle, including shipping, receiving, issues, and receipts.
• Administer inventory-related processes and support the accurate maintenance of centralized inventory records.
• Partner with the Fixed Assets Department to reconcile capital and expense work orders, investigate discrepancies, and complete necessary material adjustments.
• Provide office support for the reconciliation and sale of scrap equipment.
• Complete a variety of administrative and facility-related duties, including ordering office and warehouse supplies and coordinating routine facility checks.
• Follow company accounting policies, internal controls, and SOX compliance requirements while supporting accurate recordkeeping and reporting.
• Deliver excellent customer service and serve as a key resource for internal stakeholders.

Preferred Qualifications

• Preferred minimum of five years of office administrative experience.
• Strong organizational and time management skills with the ability to prioritize competing responsibilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Experience using Oracle or similar enterprise systems is preferred.
• Strong analytical skills and attention to detail with a commitment to accuracy.
• Ability to build positive working relationships and collaborate effectively with employees across the organization.
• Ability to learn new systems and applications as business needs evolve.

What We Offer

At Otter Tail Power, you'll be part of a team that powers communities while supporting essential business operations behind the scenes. We offer competitive compensation, comprehensive benefits, opportunities for professional growth, and a collaborative work environment where your contributions make a difference every day.

• Competitive wage & benefit package.
• The expected offer for base compensation for this role is $40,000 - $54,000 annually. The actual compensation within the compensation range will vary based on factors relevant to the position.
• Incentive plans
• Employee Stock Ownership options
• Retirement Savings Fund with employer match
• Health, disability and life insurance plan options
• Our employees are provided training and development opportunities each year, including education reimbursement. This includes safety – one of our values and key to our success – technical, compliance and developmental training.
• Career development is critical to our long-term success. Otter Tail Power employees have opportunities to participate in various leadership development programs, gain access to an a la carte online leadership course catalog, receive mentorship from current leaders and more!
• Mental health support from the experts at SupportLinc as well as competitive vacation and sick leave to ensure employees are at their best when they’re working.

This role is not eligible for visa sponsorship at this time.

All qualified applicants will receive consideration for employment without regard to race,

color, religion, sex, sexual orientation, gender identity, national origin, disability or

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.