Elmhurst, IL – Administrative Intern

City of Elmhurst; Elmhurst (IL); On-site; USD 21,593 - 30,754; Part time

Job summary

The City of Elmhurst offers a temporary, part-time internship designed for undergraduate or graduate students to gain exposure to local government through the City Manager’s office and related departments.

The role emphasizes administrative work, research, and communications, with duties across departments and community engagement. It prepares interns for a career in local government and requires a flexible schedule and strong communication skills.

Qualifications

• Currently enrolled in a Bachelor’s or Master’s program in political science, communications, public administration or a closely related undergraduate or graduate degree program.
• Valid driver’s license.

Responsibilities

• Performs entry-level professional administrative work, research, analysis, and project design in support of the City Manager’s office.
• Performs customer service functions for the Administration Division.
• Interacts with personnel from each department to ensure effective interdepartmental communication and maximize operational effectiveness.
• Attends and participates in various organizational meetings and community events as directed.
• Responds to citizen inquiries/requests and resolves all issues within assigned scope of responsibility in a timely manner.
• Conducts surveys of other communities to research municipal practices and procedures.
• Promotes and maintains responsive community relations.
• Performs all other duties as assigned.

Skills

Excellent communication

Interpersonal skills

Organize and coordinate projects

Work independently and in a team

Education

Bachelor’s or Master’s in political science, communications, public administration or related field

Tools

Microsoft Word

Excel

PowerPoint

Job description

This position is designed to offer undergraduate or graduate students the opportunity to perform a variety of entry-level professional administrative work, research and analysis. The intern will gain exposure to local government through interaction in the City Manager’s office and with various departments. The duties and responsibilities of the Administrative Intern are designed to prepare the incumbent for a successful career in the local government field.

Essential Functions

• Performs entry-level professional administrative work, research, analysis, and project design in support of the City Manager’s office.
• Performs customer service functions for the Administration Division.
• Interacts with personnel from each department to ensure effective interdepartmental communication and maximize operational effectiveness.
• Attends and participates in various organizational meetings and community events as directed.
• Responds to citizen inquiries/requests and resolves all issues within assigned scope of responsibility in a timely manner.
• Conducts surveys of other communities to research municipal practices and procedures.
• Promotes and maintains responsive community relations.
• Performs all other duties as assigned.

Qualifications

• Current enrollment in a Bachelor’s or Master’s Program in political science, communications, public administration or a closely related undergraduate or graduate degree program.
• Valid driver's license.

Required Knowledge and Skills

• Proficiency in Microsoft Word, Excel, Power Point and related applications.
• Knowledge of basic practices and principles of public relations.
• Knowledge of basic practices and principles of financial processes.
• Highly creative individual who has excelled in designing visuals to support communication campaigns.
• Excellent communication and interpersonal skills.
• Ability to organize, direct and coordinate projects and meetings.
• Ability to handle multiple demands and competing priorities.
• Ability to communicate in an effective, professional manner, both written and oral.
• Ability to work independently after receiving initial guidance and as part of a team.
• Must have a flexible schedule with ability to work outside of business hours based on project needs.
• Possesses good organizational skills and is detail-oriented.
• Ability to meet and deal tactfully with the general public, elected officials, vendors, employees and citizens.
• Working collaboratively to accomplish assignments.
• Expressing complex facts and ideas clearly and concisely, both orally and in writing, in a professional and technical manner.
• Ability to handle confidential information in a sensitive manner.
• Regular and reliable attendance is an essential function of this role.

Work Hours

This is a temporary, part-time internship that will run through the school year (September - May), scheduled up to 19 hours per week.

Pay Rate

$19.00 per hour

The City of Elmhurst is an Equal Opportunity Employer