ADMINISTRATIVE HOUSING SUPERINTENDENT

Nyc-Housing-Authority; New York (NY); On-site; USD 90,000 - 115,000; Full time

Benefits offered by this job

Medical coverage plans

Deferred compensation plans

NYCERS pension benefits

Job summary

New York City Housing Authority (NYCHA) in New York City seeks an Administrative Housing Superintendent to oversee Property Managers and neighborhood operations, ensuring compliant, efficient maintenance, rent collection, and resident services.

The role includes planning, procurement, leadership, staff development, and ensuring HUD INSPIRE mandates; travel within Queens/Staten Island neighborhoods is required. Excellent communication and strong supervisory skills are essential for success.

Qualifications

• Four year high school diploma or equivalent plus eight years of supervisory experience in operation, repair and maintenance of large tenanted buildings.
• Four years of supervisory experience must include managing seven or more maintenance and operations staff and 18 months in an administrative capacity.

Responsibilities

• Oversee Property Managers and all aspects of property management and maintenance.
• Respond to urgent or emergency issues affecting properties within the Neighborhood portfolio.
• Ensure rent collection, compliance with annual certification requirements, and relations with residents and agencies.
• Monitor site budgets and enforce prudent budgetary control.
• Lead planning and procurement functions within the Neighborhood, including scheduling skilled trades and vendor services.

Skills

Leadership

Staff development

Data analysis

Executive reports

MS Office Suite

Problem solving

Communication skills

Education

High school diploma or equivalent

8 years supervisory experience in large tenanted buildings

Job description

The New York City Housing Authority (NYCHA) is the nation’s oldest and largest public housing authority with more than 168,000 apartments and over 370,000 residents. NYCHA’s mission is to provide quality housing for New Yorkers that is sustainable, inclusive, and safe, while fostering opportunities for economic mobility. NYCHA also administers a citywide Section 8 leased housing program that serves over 200,000 tenants. Since the 2019 Agreement between NYCHA, the Department of Housing & Urban Development (HUD), and the U.S. District Court, Southern District of New York (SDNY), NYCHA has been working under a Federal Monitor structure. The HUD Agreement sets forth various compliance related targets for NYCHA across major operational areas including: Lead, Mold, Heat, Elevators, Pest, Waste Management, and Inspections.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Oversee Property Managers including all aspects of property management & maintenance

- Under the oversight of the Borough VP, take a leading role in responding to urgent or emergency issues affecting the properties within the Neighborhood portfolio.

- Ensure that Property Management teams are effectively collecting monthly rents, fees and any arrears, and ensuring that residents are in compliance with their annual certification requirements. This includes building strong relationships and strategies with residents, as well as City agencies and other organizations that may offer rental assistance to residents in need.

- Ensure that staff within the neighborhood are adhering to NYCHA’s rules and regulations and providing excellent customer service and, where staff fall short, working with HR and other departments to ensure that staff are held accountable and make necessary improvements to work performance and customer service.

- Regularly visit all managed properties to ensure consistent on-site staff compliance with NYCHA policies, procedures, and industry regulations.

- Ensure exterior and grounds of properties are clean and safe.

- Maintain performance standards, review and approve detailed operational goals for each property.

- Help identify improvement areas and aids in developing measurable plans of action for accomplish the work. Initiate any corrective steps to modify or correct performance problems.

- Ensure that all property sites properly prepare for and meet established HUD INSPIRE mandates.

- Oversee the development of site operating budgets in conjunction with each housing manager. Exercise prudence in budget planning in accordance with Asset Based Budgeting and administration. Monitor the actual versus budgeted expenditures for all sites monthly to ensure prudent budgetary control.

- Maintain positive management/resident relations through the tenant association officers and members.

- Meet regularly with property managers, tenant association and members to determine community needs, concerns, etc. and addresses any pertinent concerns in a timely manner. Ensure policies and procedures comply with legal precedent and cases vis‑à‑vis residents and violations of lease terms and provisions.

2. Oversee Neighborhood Planning & Procurement Functions

- Oversee management of Neighborhood Planner.

- Ensure proper sequencing & scheduling of skilled trade appointments.

- Coordinate with Deputy Director of Skilled trades, Skilled Trade Administrators, and Skilled Trade Supervisors to facilitate responses to resident repair needs.

- Lead identification of specialized maintenance services or vendor provided services to address property conditions.

- Provide oversight on use of vendor services, including reviewing certain requisitions and invoices to ensure provision of services as requested.

3. Leadership & Management

- Provide an example of excellent customer service and resident respect.

- Train and mentor on‑site staff to follow established Authority policies and procedures when dealing with units and residents.

- Participate in on‑call duty rotation as required and additional emergency response as needed.

- Escalate and elevate issues from properties to Borough Vice President for guidance and support.

Additional Information

1. Due to the existence of a civil service list, candidates must have permanent civil service status in the title of Administrative Housing Superintendent to be considered.

2. For NYCHA employees: This position is open as a lateral transfer to Administrative Housing Manager, Administrative Real Property Managers; and as a promotional opportunity for Housing Managers and Resident Building Superintendents or other personnel who meet the qualifications for these administrative titles.

3. NYCHA employees applying for transfer, promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).

4. INTERAGENCY TRANSFERS INTO NYCHA OF THOSE PERMANENT IN TITLE ARE NOT PERMITTED IN THE FACE OF AN ACTIVE AND VIABLE NYCHA PROMOTION LIST OR PREFERRED LIST FOR THE SAME TITLE.

• NYCHA provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New York City Employees Retirement System (NYCERS).

NOTE: Travel to developments within assigned neighborhood is a requirement, with the frequency determined by the Neighborhood Administrator. This position will cover Queens/Staten Island Neighborhood 01, which includes Queensbridge North, Queensbridge South and Ravenswood.

NOTE: This position is open to qualified persons with a disability who are eligible for the 55‑a Program.

Minimum Qualifications

1. A four year high school diploma or its educational equivalent, plus eight years of supervisory experience in the operation, repair and maintenance of large tenanted buildings; four years of which must have been in responsible charge of properties having not less than seven maintenance and operations employees and at least 18 months of which must have been in an administrative capacity; or

2. Education and/or experience which is equivalent to "1" above. However, all candidates must have at least four years of experience in responsible charge of properties having not less than seven maintenance and operations employees, at least 18 months of which must have in an administrative capacity.

Preferred Skills

1. Strong leadership and staff development skills ability to perform data analysis and prepare high‑quality executive level reports proficient with computer applications, including the MS Office Suite.

2. Effective problem solver with the ability to negotiate solutions, work well in a fast‑paced environment prioritize assignments maintain professional and positive attitude.

3. Demonstrated accuracy, thoroughness and commitment to quality work excellent attendance and punctuality.

4. Ability to recognize the nuances of business situations makes sound business decisions expeditiously, with limited information address controversial topics with tact and diplomacy maintain consistent overall focus on outcomes.

5. Knowledge of laws and standards that apply to property management, such as Fair Housing Laws, Landlord‑Tenant Law, OSHA Standards, local and state building codes Department of Housing and Urban Development (HUD) rules and regulations applicable to property management.

6. Knowledge of agencies that provide assistance and services to residents, including some knowledge of eligibility requirements.

7. Excellent written and oral communication skills attention to detail accurate and capable of creating and delivering persuasive business communications.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55‑a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

NYCHA has no residency requirements.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.