Administrative & Financial Operations Specialist

Malones CNC Machining Inc; Grove (OK); On-site; USD 26,000 - 33,000; Full time

Job summary

Malone's CNC is seeking a Business Support Specialist to provide administrative, clerical, financial data entry, and operational support. This role serves as the primary contact for visitors and callers, coordinates meetings and events, handles accounts payable tasks, and assists Human Resources.

Ideal candidates will demonstrate accuracy, financial acumen, organization, initiative, and confidentiality, with the ability to work independently in a manufacturing setting.

Qualifications

• High school diploma or GED required.
• Strong organizational and time-management skills with the ability to manage competing priorities.
• Exceptional attention to detail and accuracy in data entry and recordkeeping.
• Financial acumen, numerical aptitude, and understanding of basic accounting concepts.
• Proficiency in Microsoft Excel, Word, Outlook, and general office technology.
• Effective written and verbal communication and professional customer service skills.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Must qualify as a U.S. person under applicable U.S. export control regulations (ITAR and/or EAR).
• Ability to work a schedule that starts at 6:30 or 7am.

Responsibilities

• Answer and direct telephone calls courteously; relay messages accurately.
• Greet and assist visitors, customers, vendors, and other guests professionally.
• Coordinate meetings, scheduling, spaces, materials, and communications.
• Arrange meals, catering, refreshments, and supplies for meetings and functions.
• Maintain orderly administrative files and a professional reception area.
• Enter invoices and financial information accurately and on time.
• Review invoices and supporting documents for completeness and consistency.
• Identify discrepancies and report errors.
• Maintain organized financial records and assist with accounts payable activities.
• Protect confidential financial and business information.
• Support Human Resources and other departments with administrative projects.
• Coordinate event logistics, scheduling, supplies, and setup.
• Prioritize assignments, meet deadlines with minimal supervision.
• Demonstrate reliability, discretion, and sound judgment.

Skills

Organizational skills

Time-management

Data entry

Excel/Word/Outlook proficiency

Professional communication

Independent work

ITAR/EAR eligibility

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Malone's CNC is seeking a Business Support Specialist to provide administrative, clerical, financial data entry, and operational support. This role serves as the primary contact for visitors and callers, coordinates meetings and events, handles accounts payable tasks, and assists Human Resources.

Ideal candidates will demonstrate accuracy, financial acumen, organization, initiative, and confidentiality, with the ability to work independently in a manufacturing setting.