Administrative Finance Lead: Payroll, Invoicing & Budgets

Paycom; Virginia Beach (VA); On-site; USD 50,000 - 60,000; Full time

Job summary

City of Virginia Beach seeks an experienced Admin Manager to oversee payroll operations and related financial processes. The role emphasizes timely payroll, accurate invoicing, and driving process efficiency for multiple locations.

The position requires strong leadership, budgeting, and customer-service skills, with daily use of MS Office and Google Workspace. A professional, proactive approach helps maintain a positive city image.

Qualifications

• An analytical mind with problem-solving skills.
• Excellent organization and multitasking skills.
• Planning skills.
• Understands Outlook, Microsoft Word, Excel, Access, and PowerPoint applications.
• Understands Google applications including G-Mail and Google calendar.
• Familiar with budget planning and enforcement, human resources, and customer service procedures.
• Exceptional Leadership skills
• Time, task, and resource management skills.
• Strong problem-solving, critical thinking, and coaching.
• Exceptional degree of professionalism.
• Excellent Customer Service Skills
• Accounting/Bookkeeping
• Excellent verbal and written communication skills
• Delegating Leadership
• Good observation skills
• Problem solving skills.
• Able to work well under pressure.
• Able to take initiative.
• General knowledge of maintenance and equipment
• Knowledge of parking codes and regulations.
• Able to interpret and apply City of Virginia Beach parking ordinances.
• Possess a clean driving record.

Responsibilities

• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll.
• Resolve payroll errors.
• Ensure that payroll goes out in timely manner.
• Calculates bonuses and commissions when appropriate.
• Update paper and electronic payroll records by entering adjustments on pay rates, employee status changes etc.
• Manages employee issues regarding payroll.
• Investigate and resolve any discrepancies in payroll.
• Prepare and submit reports with payroll information to Manager.
• Manages employee time off requests.
• Manages validation invoices.
• Manages monthly parker contracts.
• Approves final schedule after reviewing event schedules from location managers.
• Manages accounts payable and accounts receivable.
• Receives and processes company invoices.
• Reviews account information and ensures the accounts are properly billed and coded.
• Manages invoice statements for vendors.
• Records and updates all payments in accounting software.
• Creating financial documents.
• Overseas credit card expenses and manages the Concur P card system to assure all managers are reporting and coding their P card transactions correctly.
• Maintaining organized financial records of invoices, payroll reports, and financial records.
• Works with the accounting and management teams to monitor budgets.
• Manages accounts payable and accounts receivable.
• Uses Microsoft Word, Excel, Access, and PowerPoint applications.
• Uses Google Mail and Calendar applications.
• Researches, analyzes, and evaluates data.
• Addresses and resolves guest and employee concerns.
• Promotes a positive image of the City of Virginia Beach

Skills

Analytical mind

Organization & multitasking

Planning skills

Outlook, Word, Excel, Access, PowerPt

Google Workspace (Gmail & Calendar)

Budget planning

Leadership

Time management

Customer service

Problem solving

Communication (verbal & written)

Delegating leadership

Job description

City of Virginia Beach seeks an experienced Admin Manager to oversee payroll operations and related financial processes. The role emphasizes timely payroll, accurate invoicing, and driving process efficiency for multiple locations.

The position requires strong leadership, budgeting, and customer-service skills, with daily use of MS Office and Google Workspace. A professional, proactive approach helps maintain a positive city image.