Administrative & Facilities Coordinator

Western Partitions Inc.; Denton, Northern (TX, KY); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

401(k) retirement plan

Overtime opportunities

Job summary

Western Partitions, Inc. (WPI) in Denton, TX is seeking a highly organized Admin Assistant to support daily operations and management.

Responsibilities include timecard processing, mail distribution, receptionist duties, badge access, and coordinating building maintenance, while fostering a welcoming office culture. The ideal candidate is detail oriented, communicates effectively, and may be bilingual Spanish-speaking; familiarity with Microsoft Office is preferred.

Qualifications

• Previous experience in office administration, reception, or a similar role.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize workload efficiently.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and maintaining confidentiality.

Responsibilities

• Timecard management for hourly employees with accuracy and timely submission.
• Mail and package distribution to appropriate departments.
• Receptionist duties including handling visitors and calls.
• Facility badge access management for hires, terminations, and guests.
• Coordinate regular facility maintenance with contractors.
• Take and distribute meeting minutes with actions.
• Order and stock office supplies, furniture, tools, and electronics.
• Report office progress to senior management and improve operations.
• Plan and coordinate team events, customer visits, and supplier events.
• Serve as central point of internal communications.

Skills

Timecard Management

Reception & Front Desk

Office Administration

Communication & Interpersonal Skills

Bilingual Spanish (a plus)

Tools

Microsoft Office Suite

Job description

Western Partitions, Inc. (WPI) in Denton, TX is seeking a highly organized Admin Assistant to support daily operations and management.

Responsibilities include timecard processing, mail distribution, receptionist duties, badge access, and coordinating building maintenance, while fostering a welcoming office culture. The ideal candidate is detail oriented, communicates effectively, and may be bilingual Spanish-speaking; familiarity with Microsoft Office is preferred.