OFFICE ADMINISTRATOR / ADMIN ASSISTANT

Moseley Technical Services Inc; San Jose (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

An established industry player is seeking an Academic Administrator IV to lead and manage operations in a cutting-edge research environment. This role involves overseeing interdisciplinary research in quantum sciences, managing a diverse team, and ensuring the successful execution of technical projects. The ideal candidate will possess a Ph.D. in a relevant field and demonstrate exceptional supervisory and communication skills. Join a vibrant team at the forefront of scientific innovation, where your contributions will shape the future of quantum research and education.

Qualifications

• Ph.D in relevant fields is required, with strong supervisory and communication skills.
• Experience in quantum systems or related fields is highly desirable.

Responsibilities

• Oversee research in quantum sciences, manage team operations and grant proposals.
• Lead planning efforts and ensure compliance with funding guidelines.

Skills

Supervisory Skills

Communication Skills

Planning and Organization

Problem-Solving

Team Management

Education

Ph.D in Applied Physics

Ph.D in Electrical Engineering

Ph.D in Materials Science

Ph.D in Computer Science

Ph.D in Theoretical Chemistry

Job description

Next review date : Saturday, Mar 15, 2025 at 11 : 59pm (Pacific Time)

Apply by this date to ensure full consideration by the committee.

Final date : Saturday, Mar 15, 2025 at 11 : 59pm (Pacific Time)

Applications will continue to be accepted until this date.

Payroll title : Academic Administrator IV

Appointment : 100%

Effective date : As early as April 1, 2025

UCLA's Department of Chemistry and Biochemistry, Division of Physical Sciences, invites applications for a position in the Academic Administrator Series to serve as Program Manager for the NarangLab at UCLA. The NarangLab is an interdisciplinary group across the physical sciences (College of Letters and Science) and engineering (Samueli School of Engineering) working on topics at the vibrant intersection of theoretical and computational science, condensed matter physics, photonics, and quantum information science. The successful candidate will:

• Enable and oversee cutting-edge research in various areas of the quantum sciences. The position is across theory and experimental components with application of quantum information science to physics, chemistry, and materials science;
• Lead technical design reviews with the team to identify risks and problems, proactively find solutions, and drive clear actionable plans to close gaps;
• Lead planning and scheduling efforts in coordination with subject matter experts in the group, communicate those plans to external stakeholders, and work with the PI to secure resources (contracts and grants);
• Put strategic plans into practice towards increasing productivity and efficiency of the science team;
• Manage proposal development process for grants and contracts, and work with the PI on scientific and non-scientific aspects of the submission;
• Manage technical and programmatic subcontracts, technical reporting, including ensuring that schedule and cost objectives are met;
• Manage financial reporting on all funding sources; ensure compliance with funding agency guidelines; work with PI and business office to manage proposal process (pre and post award);
• Manage HPC access, software documentation, and interface with quantum hardware providers;
• Collaborate with the PI in managing the science team and the mission's education and public outreach efforts.

The incumbent will supervise a team of research and administrative staff, graduate students, and postdoctoral fellows. Supervisory duties will include working with the PI on hiring, compensation, discipline, and dismissal. Supervisory and managerial skills in combination with strong people and excellent communication skills (includes oral and written) are expected. Detailed-oriented, excellent planning and organization skills as well as ability to build partnerships and drive decision making with cross-functional stakeholders are essential. Prior experience or interest in solid-state quantum systems, quantum networks, photonics, or quantum sensing is highly desirable.

Summary : Reporting to the Principal Investigator, the academic administrator will manage all areas of operations.

Requirements : A Ph.D in applied physics, physics, electrical engineering, materials science, computer science, theoretical chemistry, or related field.

Qualifications : A Ph.D in applied physics, physics, electrical engineering, materials science, computer science, theoretical chemistry, or related field.

Application Requirements :

• Curriculum Vitae - Your most recently updated C.V.
• Statement of Research (Optional)
• Statement of Teaching (Optional)
• Statement on Contributions to Equity, Diversity, and Inclusion - An EDI Statement describes a faculty candidate's past, present, and future (planned) contributions to equity, diversity, and inclusion. To learn more about how UCLA thinks about contributions to equity, diversity, and inclusion, please review our EDI Statement FAQ document, and Sample EDI Statements.
• Reference check authorization release form - Complete and upload the reference check authorization release form
• Misc / Additional (Optional)

Apply link : JPF10152

Help contact : About UCLA

As a University employee, you will be required to comply with all applicable University policies and / or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

The University of California is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit .

For the University of California's Anti-Discrimination Policy, please visit doc / 1001004 / Anti-Discrimination.

As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.

• Misconduct means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy for Employees, Students and Third Parties

• APM - 035 : Affirmative Action and Nondiscrimination in Employment