Administrative - Executive Assistant II

Prolim; United States; Remote; USD 55,000 - 75,000; Full time

Job summary

A leading technology company is seeking a remote Administrative Specialist to handle high-volume calendar management, travel arrangements, and reporting for multiple executives. This role offers opportunities for career advancement in a fast-paced environment, with tasks that require strong organizational and multitasking skills. The ideal candidate will have significant experience in administrative coordination and a proactive approach to supporting executive needs.

Benefits

Opportunity for career advancement

Work remotely anywhere within the U.S.

Dynamic team environment

Qualifications

• Minimum of 3 years of high-volume administrative coordination experience.
• Experience supporting 2 or more executives concurrently.
• Proficiency in Microsoft Office, Google Suite, and Concur.

Responsibilities

• Provide high-volume calendar management and travel arrangements for multiple executives.
• Manage complex schedules including time zone considerations.
• Prepare and submit expense reports in compliance with company policies.

Skills

Multitasking

Time Management

Organizational Skills

Tools

Microsoft Office

Google Suite

Concur

Job description

Employer Industry: Technology (Social Media)

Why consider this job opportunity:
- Opportunity for career advancement and growth within the organization
- Work remotely anywhere within the U.S.
- Be part of a dynamic team of Administrative Specialists
- Chance to build strong relationships with executives and support their business priorities
- Engage in a fast-paced environment with diverse tasks and responsibilities

What to Expect (Job Responsibilities):
- Provide remote, high-volume calendar management, travel arrangements, and expense reporting for multiple executives
- Manage complex schedules, including internal/external meetings and events across different time zones
- Schedule and coordinate domestic and international travel using Concur or similar tools
- Prepare and submit expense reports in compliance with company policies
- Collaborate with other Administrative Assistants and internal teams for seamless meeting coordination

What is Required (Qualifications):
- Minimum of 3 years of high-volume administrative coordination experience
- Minimum of 3 years supporting 2 or more executives concurrently
- Minimum of 3 years managing complex calendars for multiple executives
- Proficiency in Microsoft Office, Google Suite, and Concur (or similar tools)
- Strong multitasking, time management, and organizational skills

How to Stand Out (Preferred Qualifications):
- Experience working in a fast-paced, remote environment
- Ability to exercise discretion and sound judgment with sensitive information

#Technology #RemoteWork #AdministrativeSupport #CareerGrowth #TeamCollaboration

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