Administrative & Executive Assistant

ARS Engineers, Inc.; Carrollton (TX); Hybrid; USD 30,000 - 37,000; Part time

Benefits offered by this job

Bonus opportunities

Employer paid health/dental/vision and

HRA and 401k with match

PTO and holidays

Company events

Employer-provided training

Overtime opportunities

Job summary

ARS Engineers, Inc. is seeking an organized Administrative Assistant to support our President and keep the Carrollton office running smoothly. This is primarily in-office with four days on-site and one flexible work-from-home day.

The role combines executive support (email, calendar, travel, and documents) with general office duties for a team of about 45 professionals. Start is 32 hours per week, with potential to grow to 40 hours.

Qualifications

• 3+ years of administrative, office, or executive support experience.
• Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint).
• Clear and professional phone and written communication skills.
• Ability to work in our Carrollton office four days per week.

Responsibilities

• Executive support including email, calendar, travel, and document management.
• Manage President's calendar and schedule meetings; prepare agendas and materials.
• Book travel for President and staff and process receipts.
• Answer main company line, greet visitors, manage office supplies.
• Coordinate lunches, leadership meetings, and offsite logistics.
• Support Civil Engineering, Surveying, and Utilities departments with admin tasks.
• Assist Marketing with data calls, event registrations, and tracking procurement portals.

Skills

Administrative support

Microsoft 365 proficiency

Communication skills

Tools

Outlook

Teams

Excel

PowerPoint

Word

Job description

*** This is a primarily in-office position based in Carrollton, TX ***

Location: 3440 Sojourn Drive, Suite 230, Carrollton, TX 75006

Schedule: 32 hours per week to start, with the potential to grow to 40 hours/week

Pay: $22 to $27 per hour, depending on experience

Work Arrangement: Primarily in-office. Four days per week in the office, with one flexible work-from-home day

Reports To: Executive Office Manager

ARS is looking for an organized, detail-oriented, and proactive Administrative Assistant to provide direct support to our President and help keep our Carrollton office running smoothly. This role is approximately 50% executive support, including email, calendar, travel, and document management, and 50% general office support for our team of approximately 45 employees.

We are looking for someone who takes initiative, manages multiple priorities, and anticipates needs while maintaining a friendly, professional attitude and handling confidential information with discretion. The ideal candidate is comfortable working with everyone from field crews to the leadership team, and once trained, you take ownership of your work without needing step‑step direction.

Qualifications and Requirements

Required

3+ years of administrative, office, or executive support experience

Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)

Clear and professional phone and written communication skills

Ability to work in our Carrollton office four days per week

Preferred

Experience supporting an executive's inbox and calendar

Experience booking business travel arrangements

Experience in an A/E/C or other professional services firm

Essential Duties and Responsibilities

Executive Support

Help the President manage email by organizing and monitoring the inbox, flagging items that need attention, drafting routine replies, and independently handling tasks to keep items off the to-do list

Manage the President's calendar, schedule meetings, resolve schedule conflicts, prepare agendas and materials ahead of meetings, and register for conferences and events

Book travel (flights, hotels, rental cars) for the President and other ARS employees, including using company travel rewards when appropriate

Capture receipts in our receipt system and assist with reconciling company card charges each month

Scan, organize, and maintain documents

Office Management & Daily Operations

Answer the main company phone line and greet office visitors

Order and track office, kitchen, and breakroom supplies, and keep the office stocked and organized, including snacks and drinks

Serve as the go-to person for general office needs, including printer issues, basic troubleshooting, water filter changes, and coordination with our cleaning service

Coordinate lunches, reservations, and logistics for leadership meetings, quarterly sessions, and the annual offsite

Schedule team meetings in Microsoft Teams, set up conference room AV equipment, and take notes as requested

Company Support

Support Civil Engineering, Surveying, and Utilities departments with additional administrative tasks as needed

Marketing & Proposal Support

During busy proposal seasons, this role will support our Marketing team with administrative and document-related tasks, including:

Help respond to data calls from clients and agencies by gathering requested information from staff and entering it into the appropriate forms under Marketing's direction

Register staff for conferences and industry events, handle booth and sponsorship logistics, and keep the marketing events calendar current

Monitor procurement websites (such as TxDOT, city, and county portals) for new opportunities; download solicitation documents and addenda; and log new opportunities for the Marketing team to review

Enter and update information in marketing records as needed, using project descriptions, staff resumes, and other content provided by the Marketing team

About ARS

ARS Engineers, Inc. was founded by Ayub Rehmat Sandhu, who started the company in 1984 to build a better future for the next generation. We provide Civil Engineering, Land Surveying, SUE, and Utility Coordination services throughout the State of Texas.

Our mission is to connect past, present, and future by investigating, mapping, and designing the world around us. By doing so, we provide lasting solutions that carry our founder’s enduring values for generations.

Our Core Values are:

• Team Player
• Humble Confidence / High Standards
• Integrity
• Strong Work Ethic

THIS is ARS Engineers

• Bonus opportunities
• Employer paid - Medical, dental, vision, STD, LTD, AD&D, and life insurance
• HRA and 401k with employer match
• PTO and paid holidays
• Family friendly company hosted events
• Employer-provided training
• Overtime opportunities
• And more!