Executive Assistant

ASR INTERNATIONAL; The Woodlands (TX); Vor Ort; USD 34.000 - 55.000; Vollzeit

Benefits dieser Stelle

Flexible work schedule

Health insurance

Paid holidays & PTO

401(k) plan

Zusammenfassung

ASR International Corp is seeking a contractor Executive Assistant to provide comprehensive administrative support to three senior leaders within the Sales and Commercial Leadership team. The role spans calendars, travel planning, event support, and day-to-day operations for a geographically dispersed leadership group.

The ideal candidate will have strong communication, meticulous attention to detail, and the ability to work independently in a fast-paced environment while engaging with internal

Qualifikationen

• Bachelor's degree from an accredited university preferred, or equivalent admin experience.
• 5–8 years of executive support to senior leaders in fast-paced environments.
• Strong proficiency with Outlook, Teams, Word, Excel, and PowerPoint.
• Experience supporting multiple executives across time zones.

Aufgaben

• Provide dedicated executive administrative support to three senior leaders in Houston and London.
• Manage complex calendars, schedule meetings, and coordinate cross-time-zone activities.
• Arrange domestic and international travel, including itineraries and accommodations.
• Process travel and expense reports and support related admin tasks.
• Coordinate meetings, conference rooms, and executive events.
• Liaise with internal stakeholders, customers, and external vendors.

Kenntnisse

Calendar management

Travel coordination

Communication skills

Executive support

Ausbildung

Bachelor's degree

High school diploma + experience

Tools

Microsoft 365

SAP Ariba

Fieldglass

Concur

Jobbeschreibung

Overview

ASR International Corp is seeking a contractor role for a highly organized and proactive Executive Assistant to provide comprehensive administrative support to three senior leaders within the Sales and Commercial Leadership team. This role will serve as a trusted business partner, managing complex calendars, coordinating travel, supporting customer-facing events, and ensuring smooth day-to-day operations across a geographically dispersed leadership team.

The ideal candidate will possess strong communication skills, exceptional attention to detail, and the ability to work independently in a fast-paced environment while interacting professionally with internal stakeholders, customers, and external vendors.

Location

9110 Grogans Mill Rd, The Woodlands, TX 77380

Schedule: 40 hours per week, Monday through Friday.

Contract Duration: up to 12 months, possibility of extension

Typical Duties/Tasks/Responsibilities

• Provide dedicated executive administrative support to three senior leaders located across Houston and London.


• Manage complex calendars, schedule meetings, and coordinate activities across multiple time zones.


• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.


• Process travel and expense reports and support related administrative activities.


• Coordinate meetings, conference rooms, and executive-level business engagements.


• Serve as a liaison between executives, internal stakeholders, customers, and external vendors.


• Support planning and execution of customer meetings, conferences, leadership events, and other business functions.


• Coordinate event logistics, including venue arrangements, communications, attendee management, and meeting materials.


• Assist with vendor coordination and administrative procurement processes as needed.


• Maintain confidentiality while handling sensitive business information and executive communications.


• Anticipate administrative needs and proactively resolve scheduling and operational issues.


• Support day-to-day office and organizational activities to ensure efficient business operations.


• Managing calendars and requirements from three different executives in different work locations.

Qualifications/Required Skills

• Required Education: Bachelor's degree from an accredited university or college (or a high school diploma / GED with equivalent relevant administrative experience will be considered).


• Minimum 5-8 years of Executive Assistant, Senior Administrative Assistant, or related experience supporting senior leaders.


• Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.


• Prior experience supporting multiple executives simultaneously.


• Experience within the oil and gas, energy, or industrial sector preferred.


• Knowledge of SAP Ariba, Fieldglass, Concur, or similar business systems.


• Experience coordinating customer events, conferences, and executive meetings.


• Experience working with geographically distributed teams and international stakeholders.


• Experience managing complex executive calendars and travel arrangements.


• Strong organizational, prioritization, and multitasking skills.


• Excellent verbal and written communication skills.


• Demonstrated ability to work effectively with stakeholders at all levels of an organization.


• Desirable Attributes: Executive presence and professionalism; Strong relationship-building skills; Attention to detail; Problem-solving and critical thinking.


• Soft Skills: Initiative and accountability; Customer-service mindset; Adaptability and flexibility; Ability to manage competing priorities in a dynamic environment


• Must be a US citizen or permanent resident.

Please note that your resume and candidacy is subject to customer approval and acceptance and clearing of the required background check. Salary is negotiable and commensurate with background and applicable required job experience.

About ASR International

ASR provides world-wide Management and Technical Support Services to Government agencies and Fortune 500 customers. Founded in 1986 and headquartered in Long Island, NY, ASR serves its clients with a full spectrum of complex professional and technical support services including Construction Management, Engineering, Logistics, Project Management and Quality Control across the U.S. and in more than 40 countries worldwide.

Benefits

• Hired applicants may be eligible for benefits, including but not limited to, an excellent compensation package and comprehensive benefits package which include a flexible work schedule, Paid Holidays, Paid Time Off and Sick Days, Health Insurance (medical, dental and vision); and a 401(k) plan.


• The salary range provided for this role is a good faith estimate representative of all experience levels. ASR considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills.

This job description is intended to describe the general nature and level of work performed by people assigned to this job description. The job description is not intended to be an exhaustive list of responsibilities, duties and skills required for this position. Please note that your resume and candidacy may be subject to customer approval, acceptance and clearing of the required background check and successfully obtaining and maintaining any required security clearances, if any.

ASR is committed to the policy of equal employment opportunity. In order to provide equal employment and advancement opportunities to all individuals, employment and promotion decisions at ASR are based on merit, qualifications, and abilities. ASR's hiring and employment practices are not influenced or affected by an applicant’s or employee’s race, color, religion, sex, national origin, age, veteran status, marital status, ancestry, ethnicity, physical or mental handicap / disability which is unrelated to job performance, sexual orientation or any other characteristic / classification protected by law.