Administrative Event Coordinator

Trellis Supportive Care; Briarcliff Manor (NC); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Comprehensive benefits

Flu vaccination requirement (exemption

Job summary

Trellis Supportive Care in Winston-Salem, NC is seeking an Administrative Event Coordinator to plan and execute donor-focused events that energize giving and deepen community ties. You will manage logistics, collaborate with Marketing, and ensure accurate sponsorship and donor data across all communications.

The role emphasizes strong organizational and written/verbal communication, with flexibility for evenings and weekends during events and a Monday–Friday on-site schedule.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• Prior event coordination experience; nonprofit or fundraising experience strongly preferred.
• Excellent organizational skills and the ability to manage multiple priorities.
• Strong written and verbal communication skills, with attention to detail.
• Proficiency with Microsoft Office Suite; familiarity with fundraising software a plus.
• Valid driver’s license and automobile insurance required.

Responsibilities

• Organize and coordinate logistics for donor-focused events and programs that strengthen community relationships and advance fundraising goals.
• Partner with Marketing to design invitations, promotional materials, and compelling event communications.
• Manage sponsorship fulfillment, donor acknowledgments, and event data with care and accuracy.
• Track sponsorship commitments, payments, and invoices to ensure timely fulfillment.
• Provide excellent support to the Donor Relations Department through reporting, communications, and data entry and database management.
• Provide backup coverage to the receptionist and participation in main line phone answerer rotation.
• Ensure each event reflects the mission and values of Trellis Supportive Care.

Skills

Event coordination

Organizational skills

Written communication

Verbal communication

Budgeting / data management

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Fundraising software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Winston Salem, NC, US

6 days ago Requisition ID: 2272

Position Summary

We are seeking a dedicated Administrative Event Coordinator to bring creativity, organization, and passion to our donor engagement efforts. In this role, you will plan and execute events that connect people to our mission, foster lasting relationships, and celebrate the impact of philanthropy on the lives we serve.

About Us

At Trellis Supportive Care, our mission is to provide compassionate care and support to patients and families, made possible through the generosity of our donors and community. We believe every event is an opportunity to deepen relationships and inspire meaningful giving.

Schedule

Monday-Friday 8a-5p working onsite on our beautiful Winston Salem campus - with flexibility to work occasional evenings & weekends during events

Key Responsibilities

• Organize and coordinate all logistics for donor-focused events and programs that strengthen community relationships and advance fundraising goals.
• Partner with Marketing to design invitations, promotional materials, and compelling event communications.
• Manage sponsorship fulfillment, donor acknowledgments, and event data with care and accuracy.
• Track sponsorship commitments, payments, and invoices to ensure timely fulfillment.
• Provide excellent support to the Donor Relations Department through reporting, communications, and data entry and database management.
• Provide backup coverage to the receptionist and participation in main line phone answerer rotation.
• Ensure each event reflects the mission and values of Trellis Supportive Care.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• Prior event coordination experience; nonprofit or fundraising experience strongly preferred.
• Excellent organizational skills and the ability to manage multiple priorities.
• Strong written and verbal communication skills, with attention to detail.
• Proficiency with Microsoft Office Suite; familiarity with fundraising software a plus.
• Valid driver’s license and automobile insurance required.

What We Offer

• The opportunity to create experiences that inspire generosity and make a lasting impact in our community.
• A collaborative and mission-driven work environment where your contributions matter.
• A chance to be part of a team dedicated to supporting patients, families, and the greater community.

Trellis Supportive Care provides an exceptional and comprehensive benefits package

Annual flu vaccination is a condition of employment unless an employee qualifies for a medical or religious exemption

Trellis is an equal opportunity employer, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status.