Administrative Data Specialist

Heritage Health Network; Riverside (CA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work flexibility

Growth and professional development

Medical, dental, and vision insurance

Paid time off + holidays

Performance bonuses opportunities

Job summary

Heritage Health Network (HHN) is seeking an Administrative Data Specialist to support Operations and Clinical teams with accurate data entry, reporting, documentation, and data reconciliation. This role suits detail-oriented professionals comfortable working across healthcare systems and spreadsheets in a fast-paced environment.

Responsibilities include maintaining data across ECW and Google Workspace, preparing datasets, and ensuring HIPAA compliance.

Qualifications

• 1–3 years of experience in administrative support, data entry, operations, or healthcare support.
• Experience with eClinicalWorks (ECW) preferred, including chart review, task tracking, or data extraction.
• Proficiency with Google Sheets, including formulas, filters, and data organization.
• High school diploma required; associate's degree or higher preferred.
• Strong attention to detail, organization, and problem-solving skills.
• Ability to manage multiple systems and priorities while meeting deadlines.
• Strong written communication and ability to work independently.
• Ability to handle confidential information with discretion.

Responsibilities

• Perform accurate data entry and maintenance across ECW, Google Workspace, reporting trackers, and dashboards.
• Review, validate, and reconcile clinical and operational data for accuracy and completeness.
• Prepare datasets, track metrics, and identify data discrepancies for reporting and compliance needs.
• Maintain organized documentation and electronic files for audits and internal reporting.
• Assist with data cleanup, backlogs, and ongoing data quality initiatives.
• Support Care Operations and Outreach teams with data and administrative needs.
• Follow up on missing or incomplete information and coordinate with internal teams to resolve issues.
• Maintain confidentiality and comply with HIPAA and organizational data standards.
• Adapt to changing workflows and priorities in a growing healthcare environment.

Skills

Data entry

Data reconciliation

Documentation

eClinicalWorks (ECW)

Google Sheets

Attention to detail

Multitasking

Education

High school diploma

Associate's degree or higher preferred

Tools

ECW

Google Sheets

Job description

Heritage Health Network (HHN) is seeking an Administrative Data Specialist to support our Operations and Clinical teams through accurate data entry, reporting, documentation, and data reconciliation. This role is ideal for a detail-oriented professional who is comfortable working across healthcare systems and spreadsheets in a fast-paced environment.

Key Responsibilities

• Perform accurate data entry and maintenance across eClinicalWorks (ECW), Google Workspace, reporting trackers, and dashboards.
• Review, validate, and reconcile clinical and operational data for accuracy and completeness.
• Prepare datasets, track metrics, and identify data discrepancies for reporting and compliance needs.
• Maintain organized documentation and electronic files for audits and internal reporting.
• Assist with data cleanup, backlogs, and ongoing data quality initiatives.
• Support Care Operations and Outreach teams with data and administrative needs.
• Follow up on missing or incomplete information and coordinate with internal teams to resolve issues.
• Maintain confidentiality and comply with HIPAA and organizational data standards.
• Adapt to changing workflows and priorities in a growing healthcare environment.

Requirements

• High school diploma required; Associate's degree or higher preferred.
• 1–3 years of experience in administrative support, data entry, operations, or healthcare support.
• Experience with eClinicalWorks (ECW) preferred, including chart review, task tracking, or data extraction.
• Proficiency with Google Sheets, including formulas, filters, and data organization.
• Healthcare operations, clinical documentation, reporting, or data reconciliation experience preferred.
• Strong attention to detail, organization, and problem-solving skills.
• Ability to manage multiple systems and priorities while meeting deadlines.
• Strong written communication and ability to work independently.
• Ability to handle confidential information with discretion.

Benefits

• Medical, dental, and vision insurance
• Paid time off + paid holidays
• Performance bonuses opportunities
• Hybrid work flexibility
• Growth and professional development opportunities
• Meaningful work supporting vulnerable Medi-Cal populations

About Heritage Health Network

Heritage Health Network (HHN) is dedicated to providing Enhanced Care Management (ECM) services to the most vulnerable populations in Los Angeles, Riverside, and San Bernardino counties. We focus on delivering person-centered, community-based care management to high-need Medi-Cal members, breaking down traditional healthcare barriers, and ensuring comprehensive, culturally relevant care.