Administrative Data Specialist

Heritagehealthnetwork; Riverside (OH); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Holiday pay

Performance bonus

Hybrid work

Professional development

Job summary

Heritage Health Network is seeking an Administrative Data Specialist to support Operations and Clinical teams with accurate data entry, reporting, documentation, and data reconciliation. This role suits detail-oriented professionals comfortable with ECW, spreadsheets, and fast-paced healthcare data workflows.

The position emphasizes data accuracy, cross-team collaboration, HIPAA compliance, and ongoing data quality initiatives within a hybrid work setting.

Qualifications

• High school diploma required; Associate's degree or higher preferred.
• 1–3 years of experience in administrative support, data entry, operations, or healthcare support.
• Experience with eClinicalWorks (ECW) preferred, including chart review, task tracking, or data extraction.
• Proficiency with Google Sheets, including formulas, filters, and data organization.
• Healthcare operations, clinical documentation, reporting, or data reconciliation experience preferred.

Responsibilities

• Perform accurate data entry and maintenance across ECW, Google Workspace, reporting trackers, and dashboards.
• Review, validate, and reconcile clinical and operational data for accuracy and completeness.
• Prepare datasets, track metrics, and identify data discrepancies for reporting and compliance needs.
• Maintain organized documentation and electronic files for audits and internal reporting.
• Assist with data cleanup, backlogs, and ongoing data quality initiatives.
• Support Care Operations and Outreach teams with data and administrative needs.
• Follow up on missing or incomplete information and coordinate with internal teams to resolve issues.
• Maintain confidentiality and comply with HIPAA and organizational data standards.
• Adapt to changing workflows and priorities in a growing healthcare environment.

Skills

Attention to detail

Data entry

Healthcare operations

Problem solving

Independent work

Written communication

Education

High school diploma

Associate's degree or higher

Tools

eClinicalWorks (ECW)

Google Sheets

Google Workspace

Job description

Riverside, United States

Heritage Health Network (HHN) was born from a vision to bridge the gap in healthcare accessibility, intuitiveness, and responsiveness. Our story is deeply intertwined with the dedication of our founder, a seasoned prosthetist orthotist with over 15 years of experience serving our community. Committed to improving health outcomes, our founder's expertise and deep community ties have been instrumental in shaping HHN's approach and services. The genesis of HHN was fueled by the need to address the unique challenges faced by Black Americans and individuals with limb loss. Our logo, featuring a bridge, symbolizes our commitment to connecting these communities with comprehensive, empathetic healthcare solutions. It represents our role as a crucial link between medical care and the social determinants of health that are vital for holistic well-being. With a foundation in Enhanced Care Management (ECM), HHN has evolved into a holistic, person-centered network. We believe in treating the individual, not just the condition, by considering the full spectrum of their life's context. This approach stems from our founder's deep understanding of the intricacies of patient care, honed through years of hands‑on experience. Today, HHN stands as a vibrant embodiment of community‑centric healthcare, continually adapting to meet the changing needs of those we serve. Our journey, marked by resilience, innovation, and unwavering dedication, is a testament to our founder's vision of a healthier, more empowered community. We are proud to continue this legacy, forging new paths towards improved health outcomes and a brighter future for all.

Areas Covered

Job Description

Administrative Data Specialist

Heritage Health Network (HHN) is seeking an Administrative Data Specialist to support our Operations and Clinical teams through accurate data entry, reporting, documentation, and data reconciliation. This role is ideal for a detail‑oriented professional who is comfortable working across healthcare systems and spreadsheets in a fast‑paced environment.

Key Responsibilities

• Perform accurate data entry and maintenance across eClinicalWorks (ECW), Google Workspace, reporting trackers, and dashboards .
  
• Review, validate, and reconcile clinical and operational data for accuracy and completeness.
  
• Prepare datasets, track metrics, and identify data discrepancies for reporting and compliance needs.
  
• Maintain organized documentation and electronic files for audits and internal reporting.
  
• Assist with data cleanup, backlogs, and ongoing data quality initiatives.
  
• Support Care Operations and Outreach teams with data and administrative needs.
  
• Follow up on missing or incomplete information and coordinate with internal teams to resolve issues.
  
• Maintain confidentiality and comply with HIPAA and organizational data standards.
  
• Adapt to changing workflows and priorities in a growing healthcare environment.
  

Requirements

Qualifications

• High school diploma required; Associate's degree or higher preferred.
  
• 1–3 years of experience in administrative support, data entry, operations, or healthcare support.
  
• Experience with eClinicalWorks (ECW) preferred, including chart review, task tracking, or data extraction.
  
• Proficiency with Google Sheets , including formulas, filters, and data organization.
  
• Healthcare operations, clinical documentation, reporting, or data reconciliation experience preferred.
  
• Strong attention to detail, organization, and problem‑solving skills.
  
• Ability to manage multiple systems and priorities while meeting deadlines.
  
• Strong written communication and ability to work independently.
  
• Ability to handle confidential information with discretion.
  
• Medical, dental, and vision insurance
  
• Paid time off + paid holidays
  
• Performance bonuses opportunities
  
• Hybrid work flexibility
  
• Growth and professional development opportunities
  

About Heritage Health Network

Heritage Health Network (HHN) is dedicated to providing Enhanced Care Management (ECM) services to the most vulnerable populations in Los Angeles, Riverside, and San Bernardino counties. We focus on delivering person‑centered, community‑based care management to high‑need Medi‑Cal members, breaking down traditional healthcare barriers, and ensuring comprehensive, culturally relevant care.