Administrative Coordinator, Waterfront

Eckerd College; Saint Petersburg (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Tuition remission for employees

Health insurance

Retirement plan

Paid time off

16+ paid holidays

Job summary

Eckerd College in St. Petersburg, FL seeks an Administrative Coordinator for Waterfront to support the Student Success team at our waterfront property along Boca Ciega Bay.

You will provide administrative support for Waterfront staff and manage office operations and payroll for Waterfront employees. The ideal candidate will be detail-oriented, proficient in Word, Excel, and Google Suite, with strong communication skills and discretion.

Qualifications

• High School diploma; 2+ years in an office support role.
• Proficiency in Word, Excel and Google Suite.
• Ability to handle confidential information and maintain discretion.

Responsibilities

• Manage daily Waterfront office operations and meeting room scheduling.
• Oversee office supplies, equipment service requests and inventory tracking.
• Train and supervise office student employees (approx. 6 per year).
• Oversee student payroll for Waterfront staff (approx. 60 per year).
• Handle accounts payable, deposits, and purchasing card coding.

Skills

MS Word

Excel

Google Suite

Bookkeeping

Attention to detail

Verbal & written communication

Education

High School diploma

Job description

Eckerd College is currently seeking candidates for the position of Administrative Coordinator for Waterfront to join our Student Success team at our waterfront property along the Boca Ciega Bay in St. Petersburg, Florida, in our relationship-focused community. As the Administrative Coordinator, you will provide administrative support for all Waterfront staff members and special project support for the Waterfront Director, manage the Waterfront office and administer systems related to business office operations and payroll.

We are seeking a detail-oriented and reliable individual with proficiency in Microsoft Word, Excel, and Google Suite, as well as a solid understanding of basic bookkeeping principles. The ideal candidate will possess strong verbal and written communication skills and be comfortable using a variety of office equipment, including printers, scanners, computers, and telephones. This role requires the ability to work effectively with our unique community of faculty, staff, students, and members of the public. A high level of accuracy, attention to detail, and the ability to maintain confidentiality are essential to success in this position.

The Waterfront Program is an important part of Eckerd College and remains true to its founding principle: “Education through Service.” While providing a reprieve from the rigors of the classroom, it also provides students with an added extracurricular dimension: a chance to learn lifetime sports and make valuable contributions to the community.

This is a full-time, benefits-eligible position.

Benefits Overview

Eckerd College offers a competitive benefits package, including the following:

• 100 percent tuition remission for employees, spouses, and dependents; access to Tuition Exchange network

• HMO and HDHP medical insurance options; employer contribution to HSA for those on the high deductible plan that start date of hire.

• PPO dental and vision insurance networks; employer-provided life, short-term disability, and long-term disability plans that start date of hire.

• Generous employer contribution to employee’s retirement plan upon eligibility.

• Generous paid time off including vacation, sick, and personal leave as well as 16+ paid holidays annually.

Key Responsibilities

• Manage daily operations of the Waterfront office and meeting rooms, including completion of daily tasks, room scheduling and receptionist duties.

• Maintain systems and equipment needed for office functions including office supplies purchases, equipment service requests, inventory updates and general tracking systems.

• Train and supervise office student employees (average of 6 per year) ensuring 7-day coverage of the office area.

• Manage student employment hiring and payroll process for all Waterfront employees (average of 60 per year).

• Manage systems/processes related to business office operations including accounts payable, deposits, account reconciliations and purchasing card coding and statement reconciliation.

• Manage administrative processes for academic year watersports instructional classes and summer watersports camp, including communication with students and parents and maintenance of the online registration program.

• Assist with creation and maintenance of social media accounts and communications with the Eckerd community and general public.

• Provide staff and general Waterfront support through completion of projects and maintenance of systems.

• Assist with management of fundraising events through donation acquisition, registration management, promotion, and execution.

• Assist Waterfront Director with special projects related to fundraising, alumni relations, and promotion.

Qualifications

• High School diploma or equivalent; two (2) or more years of relevant experience in an office support role.

Employment will require a successful background check.

Eckerd College is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.