Administrative Coordinator – Water/Wastewater (Fast-Paced Office)

SUBURBAN CONSULTING ENGINEERS, INC.; Flanders (NJ); On-site; USD 30,307 - 44,083; Full time

Job summary

SUBURBAN CONSULTING ENGINEERS, INC. is seeking an Administrative Assistant/Administrative Coordinator (Water/Wastewater) for our Flanders, NJ headquarters.

The role supports the Water/Wastewater production team with document review, formatting, and coordination, requiring excellent written and oral communication and strong organizational skills. The ideal candidate will have at least 5 years of related industry experience, proficiency in MS Office, and the ability to manage multiple priorities

Qualifications

• Minimum 5 years of related industry experience.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work in a fast-paced, team-oriented office environment.
• Experience in Architectural/Engineering or Construction industry is preferred.

Responsibilities

• Provide advanced administrative assistance and support to project managers and production staff including technical document review, editing and formatting.
• Provide QA/QC of departmental project deliverables for compliance with company standards and procedures.
• Prepare and format correspondence, transmittals, reports, meeting agendas, minutes, letters, memos, and submissions.
• Retrieve, organize and compile project documents for submission to Client.
• Provide reproduction services and maintain organization of reproduction areas.
• Coordinate coverage during planned or unplanned absences with other administrative staff.
• Handle outgoing mailings and packages via UPS, FedEx, and US Postal Service.

Skills

Communication skills

Organizational skills

Multitasking

Team collaboration

Education

High School Diploma or equivalent

College degree a plus

Tools

Microsoft Office

Job description

SUBURBAN CONSULTING ENGINEERS, INC. is seeking an Administrative Assistant/Administrative Coordinator (Water/Wastewater) for our Flanders, NJ headquarters.

The role supports the Water/Wastewater production team with document review, formatting, and coordination, requiring excellent written and oral communication and strong organizational skills. The ideal candidate will have at least 5 years of related industry experience, proficiency in MS Office, and the ability to manage multiple priorities