Administrative Coordinator – Steel Segment

Mazzella Companies; Cleveland (OH); Remote; USD 40,000 - 55,000; Full time

Job summary

Mazzella Companies is seeking an Administrative Coordinator for the Steel Segment, responsible for providing vital administrative support and communication across business units. This remote role offers competitive salaries and a supportive team-oriented environment, emphasizing growth and dedication to employee well-being.

Benefits

Paid time off

Affordable health insurance

401(k) with company match

Tuition reimbursement

Free Virtual Doctor Visits

Qualifications

• Minimum 2 years in an administrative support role or equivalent military experience.
• Proficiency in Microsoft Office required.
• Experience with CRM systems and report generation is a plus.

Responsibilities

• Provide direct administrative support to the Segment Director and Account Managers.
• Track active opportunities across the segment.
• Compile and distribute reports on RFQs, POs, and pipeline status.

Skills

Strong computer literacy

Excellent verbal communication

Excellent written communication

Strong analytical skills

Organizational skills

Bilingual (English/Spanish)

Education

High school diploma or GED

Trade school, military training, or crane service training

Tools

Microsoft Office

CRM systems

Job description

Administrative Coordinator – Steel Segment

Join to apply for the Administrative Coordinator – Steel Segment role at Mazzella Companies

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Administrative Coordinator – Steel Segment

Join to apply for the Administrative Coordinator – Steel Segment role at Mazzella Companies

Brief Description

The Steel Segment Administrator is a vital contributor to the success of the Steel Segment, providing essential administrative and communication support across all business units. This role supports the Segment Director and Account Managers by managing RFQs, purchase orders, sales opportunities, and internal communications.

Brief Description

The Steel Segment Administrator is a vital contributor to the success of the Steel Segment, providing essential administrative and communication support across all business units. This role supports the Segment Director and Account Managers by managing RFQs, purchase orders, sales opportunities, and internal communications.

The Administrator plays a central role in ensuring smooth cross-departmental coordination, timely customer deliverables, and accurate tracking of key business activities. Success in this position is defined by the ability to keep systems and records current, support critical deadlines, and keep the team informed and aligned.

This is a remote position and candidates may reside anywhere within the Eastern or Central time zones

Requirements

Administrative & Segment Support

• Provide direct administrative support to the Segment Director and Account Managers.
• Maintain organized records, logs, and shared files.
• Prepare meeting agendas, distribute notes, and track action items.
  
  

RFQ & PO Management

• Monitor, log, and track all RFQs and purchase orders.
• Coordinate with Estimating and Purchasing teams for timely submissions and order processing.
• Maintain real-time RFQ/PO dashboards in the CRM system.
  
  

Sales Opportunity & Pipeline Support

• Track active and pending opportunities across the segment.
• Update CRM with documents, communication logs, and progress notes.
• Support Account Managers in bid preparation and internal review processes.
  
  

Cross-Functional Communication

• Act as liaison between the steel segment and other business units.
• Confirm timelines, delivery dates, and resource needs.
• Proactively escalate potential risks or delays to leadership.
  
  

Customer Deliverable Tracking

• Track physical and service deliverables to ensure alignment with customer expectations.
• Coordinate with internal teams to confirm deliveries and communicate status updates.
  
  

Reporting & Metrics

• Compile and distribute weekly/monthly reports on RFQs, POs, pipeline status, on-time delivery, and issue tracking.
  
  

Process Optimization

• Identify workflow inefficiencies and recommend improvements.
• Lead initiatives to automate and streamline processes and documentation.
  
  

Qualifications

Education

• High school diploma or GED required.
• Trade school, military training, or crane service training preferred.
  
  

Experience & Skills

• Minimum 2 years in an administrative support role or equivalent military experience.
• Strong computer literacy; proficiency in Microsoft Office required.
• Experience with CRM systems and report generation is a plus.
• Excellent verbal and written communication skills.
• Bilingual (English/Spanish) preferred.
• Strong analytical and organizational skills.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Valid driver's license in good standing.
• Must pass background check, physical, drug screening, and E-Verify.
  
  

Summary

At Mazzella, we're more than just a company – we're a family. With over 1,300 employees and 60 locations, we lead the industry with humility and dedication to our people. When you join us, you become part of a team-oriented environment where your well-being and growth are our top priorities.

Why Join Mazzella?

• Team-Oriented Environment: Experience the power of collaboration and support from colleagues who genuinely care about your success.
• Work-Life Balance: Enjoy a real balance between your professional and personal life, ensuring fulfillment both at work and at home.
• Growth and Development: Embark on a lifelong learning journey with tailored development opportunities and a clear career path.
• Humble, Hungry, Smart Culture: Embrace our core values of humility, hunger for excellence, and smart decision-making, creating a culture of respect and innovation.
• Market-Competitive Salaries: Receive compensation that recognizes your contributions and reflects our commitment to fair and competitive pay.
• Comprehensive Benefits: Access a wide range of benefits, including paid time off, affordable health insurance, dental, vision, 401(k) with company match, life insurance, and disability insurance.
• Free Virtual Doctor Visits: Take advantage of our Teledoc service for virtual doctor visits with $0 copay, prioritizing your health and convenience.
• Tuition Reimbursement: Invest in your future with our tuition reimbursement program, supporting your continued education and personal growth.
  
  

At Mazzella, Our Core Values Drive Everything We Do

• Be Safe – personal commitment to all stakeholder’s well-being; purposeful control of risk
• Be a Lifelong Learner – routinely acquire new skills and capabilities that bring value
• Be Humble – lack excessive ego or concerns about status. Emphasize the Team over self
• Be Hungry – always looking for more, self-motivated, and diligent. Do more than to just get by, committed
• Be Smart – common sense about people, good judgement, and intuition around their impact on group dynamics
  
  

Join us at Mazzella and experience the difference of working with a company that puts people first. Together, we'll achieve greatness and shape the future of our industry.

EOE/Drug Free Workplace

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Automation Machinery Manufacturing

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