Administrative Coordinator School Site

Cartwright School District; Phoenix (AZ); On-site; USD 35,000 - 55,000; Full time

Job summary

An established educational institution is seeking a dedicated Administrative Coordinator to manage school office functions. This role involves supervising office personnel, overseeing student attendance, and managing compliance with cash handling procedures. The ideal candidate will be self-motivated, possess strong organizational skills, and demonstrate a commitment to fostering a supportive environment for students and staff alike. Join a team that values collaboration and community, and contribute to the success of our school by ensuring efficient office operations and effective communication. This is a fantastic opportunity to make a meaningful impact in a nurturing educational setting.

Benefits

Health Benefits

Retirement Plan

Professional Development Opportunities

Paid Time Off

Flexible Work Schedule

Qualifications

• Three years of office-related experience required.
• Proficiency in English and target language preferred.
• IVP Fingerprint Card required.

Responsibilities

• Supervises school office personnel and manages workflows.
• Handles student records, attendance, and cash procedures.
• Assists the Principal with budget management and scheduling.

Skills

Office Management

Supervisory Skills

Communication Skills

Problem Solving

Time Management

Education

High School Diploma or equivalent

Associate’s degree in Business or Management

Tools

Microsoft Office

Student Information Systems

Job description

Position Type:
Clerical / Office Support/ Administrative Coordinator

Date Posted:
5/5/2025

Location:
Manuel Pena Elementary School

Date Available:
07/01/2025

Closing Date:
05/09/2025

High School Diploma or equivalent (G.E.D.)

Three years of office related experience

It is preferred that applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.

Associate’s degree in Business, Management or related field

Two years of supervisory experience

Two years of office administrative experience

Two years of work experience in public schools

Proficiency in English and target language

IVP Fingerprint Card

Supervises school office personnel.

Determines workloads and work schedules

Trains office personnel.

Monitoring work performance and conducts evaluations

Handles informal discipline

Manages student records and attendance.

Ensures informaiton is accurate and completed in timely manner.

Receives and responds to requests for student records from other schools.

Maintains student records and related files.

Ensures compliance with retention of files.

Oversees the daily operations and customer service of the school office.

Manages and ensures compliance of the cash handling procedures of the school.

Processes timekeeping, leave usage and time corrections for all campus support personnel.

Assists the Principal with the management of the school budget.

Enter and manage purchase requisitions for the school.

Manages and coordinates the school calendar.

Coordinates fieldtrips for the school.

Handles school subsitute procedures.

Manages the volunteer services of the school.

Manages communication procedures to include preparing correspondences, memos, newsletters, reports, bulletins, board reports, and forms.

Assists the Principal with scheduling of students and creating sections in the student information system.

Coordinates translation services for the school.

Dispenses medications to students and performs emergency first aid as required.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and taste or smell.

The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and ability to adjust focus.

The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Performs other duties as required.

Applying general office practices and procedures;

Applying supervisory principles and practices;

Making decisions and resolving problems;

Applying proper grammar and writing techniques;

Applying finance and budgetary applications;

Utilizing and applying basic accounting practices;

Working independently to meet priorities and deadlines;

Complying with applicable laws and regulations;

Maintaining records;

Staying current on district policies and procedures;

Problem solving;

Understanding of school programs;

Demonstrating and modeling active listening skills;

Maintaining confidentiality;

Using computer information systems and Microsoft Office programs;

Engaging and encouraging communication skills while interacting with supervisors, staff, students, etc. to exchange information.

School Site Administrative Coordinator

FOUR DAY WORK WEEK FOR SCHOLARS AND EMPLOYEES!

Cartwright School District's motto is “One Team, Una Familia!” which reflects our dedication to treating each child as a cherished family member. We are looking for self-motivated and experienced workers with the same dedication.

JOB GOAL
Incumbent manages the school office functions to include supervising office personnel, overseeing student attendance procedures, managing cash handling procedures, maintaining student records, managing the timekeeping system, overseeing volunteer services, handling substitute services, assisting with the budget management, and handling other office related functions.

QUALIFICATIONS

• High School Diploma or equivalent (G.E.D.)
• Three years of office related experience
• It is preferred that applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.
• Associate’s degree in Business, Management or related field
• Two years of supervisory experience
• Two years of office administrative experience
• Two years of work experience in public schools
• Proficiency in English and target language
• IVP Fingerprint Card

PERFORMANCE RESPONSIBILITIES

• Supervises school office personnel.
• Determines workloads and work schedules
• Trains office personnel.
• Monitoring work performance and conducts evaluations
• Handles informal discipline
• Manages student records and attendance.
• Ensures informaiton is accurate and completed in timely manner.
• Receives and responds to requests for student records from other schools.
• Maintains student records and related files.
• Ensures compliance with retention of files.
• Oversees the daily operations and customer service of the school office.
• Manages and ensures compliance of the cash handling procedures of the school.
• Processes timekeeping, leave usage and time corrections for all campus support personnel.
• Assists the Principal with the management of the school budget.
• Enter and manage purchase requisitions for the school.
• Manages and coordinates the school calendar.
• Coordinates fieldtrips for the school.
• Handles school subsitute procedures.
• Manages the volunteer services of the school.
• Manages communication procedures to include preparing correspondences, memos, newsletters, reports, bulletins, board reports, and forms.
• Assists the Principal with scheduling of students and creating sections in the student information system.
• Coordinates translation services for the school.
• Dispenses medications to students and performs emergency first aid as required.
• While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and taste or smell.
• The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and ability to adjust focus.
• The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
• Performs other duties as required.

KNOWLEDGE AND SKILLS

• Applying general office practices and procedures;
• Applying supervisory principles and practices;
• Making decisions and resolving problems;
• Applying proper grammar and writing techniques;
• Applying finance and budgetary applications;
• Utilizing and applying basic accounting practices;
• Working independently to meet priorities and deadlines;
• Complying with applicable laws and regulations;
• Maintaining records;
• Staying current on district policies and procedures;
• Problem solving;
• Understanding of school programs;
• Demonstrating and modeling active listening skills;
• Maintaining confidentiality;
• Using computer information systems and Microsoft Office programs;
• Engaging and encouraging communication skills while interacting with supervisors, staff, students, etc. to exchange information.

TERMS OF EMPLOYMENT

REPORTS TO: School Principal
SUPERVISES:Office Staff Members
CALENDAR:12 Months
BEGINNING SALARY:ESP salary schedule in the B23; As approved by the Governing Board
BENEFITS:As approved by the Governing Board
FLSA STATUS: Non-Exempt
DEADLINE FOR APPLICATION:Until Filled