Administrative Coordinator, Safety

COMFORT SYSTEMS; Hartsville (TN); On-site; USD 22,000 - 30,000; Full time

Job summary

CoreCivic is seeking an Administrative Coordinator, Safety to support the Shift Supervisor and manage daily administrative duties for the Security department on an assigned shift. You will compile incident documentation and submit packets to government partners and management.

Responsibilities include data entry in OMS and partner databases, preparing reports, editing documents, and ensuring policy adherence.

Qualifications

• High School diploma, GED or equivalent required.
• Three years of full-time secretarial or administrative office experience required.
• Proficiency in Microsoft Office applications required.
• Must be able to work any shift, including nights and weekends.

Responsibilities

• Supports Security Department on assigned shift with daily administrative duties.
• Compiles incident documentation and prepares incident packets for review and submission.
• Performs data entry in OMS and partner databases in real time.
• Updates and maintains paperwork related to inmate movement and counts.
• Prepares correspondence, reports, and other documents with accurate spelling and grammar.

Skills

Organizational skills

Communication skills

Microsoft Office

Education

High School diploma, GED or equivalent

Tools

Microsoft Office

Job description

$19.10 per hour

The Administrative Coordinator, Safety supports the Shift Supervisor on an assigned shift to manage daily administrative activities of the Security department at CoreCivic Safety facilities. Compiles supporting documentation related to facility incidents and reviews relevant information for accuracy. Prepares and submits incident packets to government partners and facility management in accordance with contractual requirements and CoreCivic policy and procedure. Enters real-time data related to daily resident/inmate/detainee movement into Offender Management System (OMS) and partner databases.

• Supports security management in daily operations with a high focus on safety, organization and professionalism. Independently performs administrative duties to include reporting, data entry, filing, and correspondence.
• Communicates effectively with staff, and residents/inmates/detainees; responds to inquiries and requests or refers to appropriate staff member; answers telephone, routes calls and/or takes messages.
• Prepares correspondence, statistical reports and/or other documents; independently edits documents making necessary corrections or revisions to include spelling, grammar and sentence structure.
• Reviews facility incident reports daily to ensure accuracy, customer contract, and policy adherence. Generates necessary reports of various operational data. Researches and collects other information as requested to support facility operations.
• Collects supporting documentation from staff and reviews forms for required information, completeness and accuracy. Organizes documents for Shift Supervisor review and prepares incident packets. Routes and tracks incident packet through the process for internal reviews and approvals.
• Updates customer and internal systems to accurately reflect resident/inmate/detainee movement and counts.
• Initiates and conducts research and inquiries with staff to establish the factual support for incident reports.
• Maintains understanding and working knowledge of company and/or partner policy, and/or applicable legal requirements.
• Organizes paperwork relative to inmates transferring into and out of custody; coordinates with appropriate departments within the facility to confirm paperwork is accurate and complete.
• Verifies the accuracy and security of all paperwork relative to inmate movement, coordinates movement with other institutions and assists in coordinating transportation.

Qualifications

• High School diploma, GED certification, or equivalent is required.
• Three years of experience in a full-time secretarial or administrative office work is required. Additional qualifying education at an accredited college, business school or technical institute in office administration or a related field may be substituted for up to two years of the required experience.
• Organizational skills and experience with reporting and records management is preferred.
• Must be able to work any shift, including nights and weekends. Proficiency in Microsoft Office applications is required.
• A valid driver's license is required.
• Minimum age requirement: Must be at least 18 years of age.

CoreCivic is a Drug-Free Workplace & EOE including Disability/Veteran.