Administrative Coordinator — Resident-Centered Senior Living

Carefree Living; Babbitt (MN); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Flexible schedules & work-life balance

Competitive wages

Paid training & customized orientation

Employee recognition programs

401K with employer match

Free meal during shift

Paid Time Off

Job summary

Carefree Living in Babbitt, MN, is hiring a Full-Time Temporary Administrative Coordinator to join our assisted living team. You will be the first point of contact for staff, residents, families, and visitors, supporting operations and ensuring a welcoming environment.

Responsibilities include greeting visitors, scheduling tours, assisting leadership with staffing and payroll, supporting recruitment, handling petty cash, and maintaining records with Residex, Isolved, and Educare.

Qualifications

• Minimum of 2 years administrative experience (healthcare setting preferred).
• Strong proficiency with Microsoft Office and computer systems.
• Reliable, professional, and able to interact with staff, residents, families, and visitors.

Responsibilities

• Greet and assist visitors, answer phone calls, and manage general inquiries.
• Schedule and conduct tours for prospective residents and families.
• Assist leadership with staffing needs, scheduling, and payroll preparation.
• Support recruitment and hiring by setting up new employee files and maintaining personnel records.
• Manage petty cash transactions and monthly reporting.
• Prepare deposit reports and process bank deposits.
• Complete reports, clerical duties, and filing accurately and on time.
• Utilize Residex, Isolved, and Educare to support operations.
• Sort, route, and send mail, packages, and correspondence.
• Order office supplies and promotional materials as needed.

Skills

Administrative experience

Microsoft Office

Communication skills

Interpersonal skills

Education

Post-high school education

Advanced degree preferred

Tools

Residex

Isolved

Educare

Job description

Carefree Living in Babbitt, MN, is hiring a Full-Time Temporary Administrative Coordinator to join our assisted living team. You will be the first point of contact for staff, residents, families, and visitors, supporting operations and ensuring a welcoming environment.

Responsibilities include greeting visitors, scheduling tours, assisting leadership with staffing and payroll, supporting recruitment, handling petty cash, and maintaining records with Residex, Isolved, and Educare.