Administrative Coordinator, Real Estate Closings

PulteGroup Inc.; Westborough, Northern (MA, KY); Hybrid; USD 45,000 - 52,000; Full time

Benefits offered by this job

Overtime eligible

Annual bonus

PTO

401(k) match

Medical insurance

Dental insurance

Vision insurance

Job summary

PulteGroup Inc. in Westborough, MA is seeking an Accounts Payable Administrative Specialist to support department reporting and vendor payments.

You will handle invoices, coding, scheduling, and compliance tasks while ensuring accurate document handling and timely follow-up. The role requires 1–3 years in accounts payable or clerical work, strong organizational skills, and the ability to interact with vendors.

Qualifications

• Minimum High School diploma or equivalent in related field.
• Minimum 1-3 years prior accounts payable, general clerical experience.
• Previous homebuilding or construction experience a plus.
• Good organizational and follow-up skills.
• Ability to interact with outside vendors.
• Ability to work independently.

Responsibilities

• Proficiency in excel and various other software applications in support of department generated reports and documents.
• Accomplish routine and assigned administrative tasks including, but not limited to, communications flow, document handling, tracking, scheduling, prioritizing, follow up, and follow through.
• Process invoices, check requests and tax bills for payment including receiving, coding, confirming completion of work, and routing for review and approval.
• Ensure vendor compliance with insurance requirements by monitoring notices of expiration and following up with vendors.
• Prior experience with insurance compliance desirable.
• Track utility accounts and close/transfer to new owners as homes are closed.
• Assist Sales Contract Admin function; review and process sales contracts, process and code deposits; process deed packages and other closing documents
• General office duties including filing, ordering supplies, processing mail and generating fed-ex labels.
• Participates in the Records Retention process for the Division

Skills

Organizational skills

Vendor interaction

Independent worker

Follow-up skills

Excel

Education

High School diploma or equivalent

Tools

Excel

Job description

PulteGroup Inc. in Westborough, MA is seeking an Accounts Payable Administrative Specialist to support department reporting and vendor payments.

You will handle invoices, coding, scheduling, and compliance tasks while ensuring accurate document handling and timely follow-up. The role requires 1–3 years in accounts payable or clerical work, strong organizational skills, and the ability to interact with vendors.