Administrative Coordinator - Police Department

Town of Abingdon, Virginia; Abingdon (VA); On-site; USD 36,000 - 42,000; Full time

Job summary

The Town of Abingdon, Virginia is seeking a non-sworn civilian Administrative Assistant to support the Police Department's daily operations. You will act as a primary administrative contact for police personnel, town employees, other agencies, and the public.

Responsibilities include handling correspondence, coordinating purchases and travel, and maintaining confidential records, while contributing to efficient department functions in a municipal government setting.

Qualifications

• High school diploma or GED required.
• Two years of administrative, clerical, customer service, municipal government, law enforcement, or related experience preferred.
• Experience handling confidential information or records preferred.
• Experience in a police department or public safety environment desirable but not required.

Responsibilities

• Provide general administrative and clerical support to Police Chief, Records Administrator, and department personnel.
• Serve as professional and courteous point of contact for members of the public contacting or visiting the Police Department.
• Answers and directs telephone calls, responds to routine inquiries, and receives visitors.
• Prepares, types, proofreads, and distributes correspondence, memoranda, reports, forms, notices, and other department documents.
• Maintains strict confidentiality regarding criminal justice information, personnel matters, investigations, and other sensitive information.
• Assists with department purchasing, including obtaining quotes, preparing purchase orders, processing invoices, and maintaining purchasing records.
• Assists with tracking departmental expenditures, accounts, invoices, and other financial information.
• Assists with coordinating employee training, conferences, certifications, and travel arrangements.
• Maintains calendars and assists with scheduling meetings, appointments, interviews, training, and other departmental activities.

Skills

Administrative support

Clerical work

Customer service

Communication

Education

High school diploma or GED

Job description

General Definition And Conditions Of Work

• Performs a variety of administrative, clerical, and customer service duties in support of the daily operations of the Police Department.
• Serves as a primary administrative contact for the department and provides assistance to police personnel, Town employees, other agencies, and members of the public.
• This is a non-sworn, civilian position.

Essential Functions/Typical Tasks

• Provides general administrative and clerical support to the Police Chief, Records Administrator, and department personnel.
• Serves as a professional and courteous point of contact for members of the public contacting or visiting the Police Department.
• Answers and directs telephone calls, responds to routine inquiries, and receives visitors.
• Prepares, types, proofreads, and distributes correspondence, memoranda, reports, forms, notices, and other department documents.
• Maintains strict confidentiality regarding criminal justice information, personnel matters, investigations, and other sensitive information.
• Assists with department purchasing, including obtaining quotes, preparing purchase orders, processing invoices, and maintaining purchasing records.
• Assists with tracking departmental expenditures, accounts, invoices, and other financial information.
• Assists with coordinating employee training, conferences, certifications, and travel arrangements.
• Maintains calendars and assists with scheduling meetings, appointments, interviews, training, and other departmental activities.

Education, Experience And Licenses

• Completion of a standard high school course, or equivalent GED program.
• Two years of administrative, clerical, customer service, municipal government, law enforcement, legal, or related experience preferred.
• Experience working with confidential information or records preferred.
• Experience in a police department, court, municipal government, or other public safety environment is desirable but not required.

Salary: $36447.00 - $41914.00 per year