Administrative Coordinator - Pipes Division

David Mason + Associates (DMA); St. Louis (MO); Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

Half-Day Every Friday

Hybrid schedule & flexibility

70% employer paid Health benefits

"Family-First" Company Culture

Plus, more!

Job summary

A construction and engineering firm in St. Louis is seeking an Administrative Coordinator for their Pipes Division. This full-time role supports employee documentation, coordinates travel, and assists with onboarding. The ideal candidate will have excellent organizational skills and experience in administrative duties. Benefits include a hybrid work schedule, comprehensive health benefits, and a family-first company culture. Join a team dedicated to safety and efficiency in the workplace.

Responsibilities

• Maintain and update employee documentation in compliance with company policies.
• Support overall division documentation clean up and organization.
• Coordinate employee travel and lodging.
• Ensure proper onboarding procedures are followed.
• Support and may lead New Hire Orientation for all Pipe Services employees.
• Responsible for scheduling Pipe Services background and pre-employment screenings.
• Support coordination for vehicle maintenance.
• Assist Division and Project Managers with administrative tasks.
• Oversee Summer Internship programming and scheduling.
• Monitor new technology and recommend purchases.
• Serve as back‑up for Professional Services Administrative Coordinator.
• Support general office safety.
• Handle initial reporting of incidents and leave requests.
• Coordinate and plan office events and morale-boosting opportunities.
• Ensure proper employee records are kept on file.
• Participate in regularly scheduled Pipe Services meetings.
• Follow and abide by the DMA employee and safety manuals.

Job description

Join to apply for the Administrative Coordinator - Pipes Division role at David Mason + Associates (DMA)

Benefits

• Half-Day Every Friday
• Hybrid schedule & flexibility
• 70% employer paid Health benefits
• "Family-First" Company Culture
• Plus, more!

Essential Duties

• Maintain and update employee documentation in compliance with company policies, union regulations, and legal requirements.
• Support overall division documentation clean up and organization, including updating spreadsheets, files, etc.
• Coordinate employee travel and lodging as requested by Division Manager and other Pipe Services leadership.
• Work with Division Manager and HR Team to ensure proper onboarding procedures are followed.
• Support and may lead New Hire Orientation for all Pipe Services employees, ensuring compliance with company safety policies, union regulations, and legal requirements.
• Responsible for scheduling Pipe Services background, drug and other pre-employment screenings, as required.
• Support coordination with DMA Mechanic, Director of Safety + Operations, and other Pipe Services leadership if/when company vehicles require maintenance or need immediate attention.
• Become familiar with division practices and field crew procedures and can field on‑site questions or work, as needed.
• Assist Division and Project Managers with administrative tasks, as requested.
• Coordinate with Recruitment/HR Team to oversee Summer Internship programming and scheduling within Pipe Services.
• Monitor new technology, evaluate, and recommend purchases of new equipment, software, and supplies.
• Support general Administration of DMA, serving as back‑up for Professional Services Administrative Coordinator, as needed.
• Support general office safety through access to security cameras and ability to operate entrances. (Including, but not limited to answering phones, mailing, packages, coordinating lunch & learns, etc.)
• Handle initial reporting of incidents and leave requests, ensuring that all relevant information is provided and communication to the Director of HR.
• May work with other administrative staff and HR team to coordinate and plan office events, outings and other morale‑boosting opportunities at DMA, this includes annual outings and celebrations.
• Ensure proper employee record is kept on file and up to date on UKG or company HRIS. This includes DOT logs, CDL Licenses, First Aid + CPR certifications, etc.
• May participate in regularly scheduled Pipe Services meetings including, but not limited to Fleet Management, Monday All‑Team, Safety, etc.
• Follow and abide by the DMA employee and safety manuals.
• Other duties as assigned.

Employment Type

Full‑time